Administrative Officer

Expiring today

Kenilworth School and Sixth Form, Leyes Lane, Kenilworth, CV8 2DA
£19,484 - £21,511
01 Sep 2021
18 Sep 2021
Job Ref
Contract Type
Working Pattern
Term time

The Role

Administrative Officer
Term time only, plus 10 days, 37 hours per week
Start September or October 2021
£22,183 - £24,491 per annum pro rata
Actual salary: £19,484 - £21,511 per annum (Band G points 11-14)

The Trust

Kenilworth Multi Academy Trust comprises two schools, Kenilworth School and Sixth Form and The Westwood Academy, Coventry. The Administrative Officer will be based at Kenilworth School and Sixth Form.

We are currently a split site, with Years 7 – 11 based at Leyes Lane and Sixth Form set on our Rouncil Lane site. This is an exciting time to join us as a new build project is in the construction stage with the new school to move to one site in 2023.

The Role

We are looking to recruit a high performing candidate, to work as part of a team, to provide an efficient service to support the administrative functions across the school. The post-holder will provide administrative and diary support to Deputies, whilst undertaking tasks and directions from senior leaders and Head of Years.
The post-holder will also be required to provide a high level of administrative support to the PA of the Executive Headteacher.

The workload is varied, so the ideal candidate will be organised to manage and prioritise their own workload, meeting deadlines with the ability to work calmly with interruptions to assist students with queries at break and lunchtimes.

Typical duties will include:

•Responsibility for admissions of students for the start of the academic year and tracking of available student places across the year groups.
•Responsible for the organisation and administration of school events to include parents’ evenings, open evenings and new year 7 intake days.
•Organisation and administration of school trips to include day and residential trips.
•Administrative support to the PA to the Executive Headteacher as required.
•Minute school meetings, producing accurate and concise minutes.
•General administration for key staff across the school using IT packages and data bases.
•Dealing with student and parental queries throughout the day.
•Communicating with parents/carers and other agencies, by telephone, email and face to face.
•First aid duties to support students and liaising with parents/carers in relation to student sickness.
•Working with an understanding and a good awareness of safeguarding and referring cases/situations to pastoral staff.
•Flexible to attend and minute occasional out of hour’s school meetings.

Key Requirements

You will be IT literate with the ability to use Microsoft packages, to include Word, Excel and data bases. The ability to use SIMS (Schools Information Management System) would be advantageous, but training can be provided.

The role requires the post-holder to be pro-active to plan ahead; have an attention to detail; have good communication and written skills across a range of audiences with the ability to work with interruptions throughout the day.

Additional Information & How to Apply

In order to provide a seamless transition, we would ideally like the new Administrative Officer to start in September or October, whilst the current post-holder is in place to provide a handover of duties.

The working hours are:

Monday to Friday: 8.30am to 4.30pm (with an unpaid 30-minute lunch-break)

To Apply

Please visit to download a job description, person specification and an application form.

Please email your application and covering letter (addressed to Mr Abbott, Headteacher), to Deena Perry, HR Manager at:

Please note, we cannot accept a CV as an application.

Closing date: Friday, 17 September 2021 at 4pm
Interview date: TBC

Kenilworth Multi Academy Trust is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment. This post is subject to an enhanced DBS disclosure.

Supporting documents
Equal Opportunities Monitoring Form
Application Form
Person Specification
Job Description

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