To assist and support the Business Manager with the administration of personnel records and data, and offer an effective administration support service.
Assist in the administration of a range of financial procedures, as directed by the Business Manager.
Ensure that the use of school resources is adequately monitored and controlled.
Undertake the efficient and accurate preparation and input of information and data into the personnel and finance systems.
Provide finance/HR help and advice to staff, pupils, families and external parties as required.
Undertake the efficient and accurate preparation and input of information and data into the financial system (Access).
Raise invoices and chase outstanding debts.
Produce regular budget reports.
Make journal adjustments as required.
Perform monthly bank reconciliations.
Ensure income is recorded on the system in a timely and accurate manner.
Obtain comparative quotes and liaise with suppliers.
Deal with enquiries from suppliers regarding deliveries and payments.
Undertake the efficient and accurate preparation and input of information and data into the personnel systems (Your HR and SIMS).
Maintain staff sickness and absence records.
Create, maintain and update confidential HR records for all staff.
Undertake administrative duties in connection with personnel changes/amendments and terminations of contracts for staff.
Collect employment and tax information, and ensure background and reference checks are completed.
Process all necessary timesheets and expenses into the HR system.
Provide regular HR reports as directed.
Maintain staff’s CPD recording system.
Provide support to the Business Manager in relation to recruitment processes and safeguarding matters.
Assist with the induction process of new employees.
Participate in any school staff review/performance management processes involving identifying and meeting training needs for self and others.
Contribute to school policies as appropriate and ensure there are copies available for staff.
Pursue the achievement and integration of equal opportunities throughout all school activities.
Undertake any other tasks and responsibilities appropriate to the level of this post, as required by the Business Manager.
Please see the job description for more information.
As the first point of contact for families and visitors to the school, as well as pupils and staff, good communication skills and an approachable, professional manner is essential. A sense of humour is essential, as is the ability to work efficiently in a busy environment with many interruptions.
•At least five GCSEs, including English and Maths (Grade C+ or equivalent).
•Working within a busy office environment.
•Experience of Microsoft Office products.
•Experience of financial and HR systems.
Additional Information & How to Apply
Welcombe Hills School always welcomes visitors, however because of COVID-19 we recommend you view our school website. https://www.welcombe-hills.co.uk/
To apply for this position, please download the application form from the website.
And submit the form by email to Mrs Melanie Choak – PA to Headteacher. firstname.lastname@example.org
Closing date: Friday 24th September 2021 9.00am
Interview date: Interviews will be held on Thursday 30th September
Our school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
This post is subject to an enhanced DBS check. If you are barred from working with children you are breaking the law if you apply for this post.
If you are successful in being short-listed for interview, you will be contacted via email.
Hours: 30 hours per week, Term Time only plus 5 training days (39 weeks)
Ideally 9.00am -3.30pm Monday-Friday.