Governance Services Officer

Expiring today

Location
WMCA 16 Summer Lane Birmingham
Salary
£27,579 - £32,268
Posted
21 Sep 2021
Closes
20 Oct 2021
Job Ref
WMCA00449
Contract Type
Permanent
Working Pattern
Standard
Hours
Full-Time

We are looking for a Governance Services Officer to manage and oversee the governance activity of decision making meetings at the West Midlands Combined Authority.

The role will be responsible for managing agendas, liaising with senior leaders to ensure meeting actions are complete and reports submitted on time, taking minutes and actions at meetings and ensuring documents are sent out as needed. 

What will you be doing? 

  • To deliver to a comprehensive committee administration service to support the West Midlands Combined Authority’s corporate meetings.
  • To ensure that the Mayor, councillors and officers are aware of and follow the provisions of the West Midlands Combined Authority’s constitution, and that all corporate meeting processes adhere to the constitution’s requirements and all other appropriate policies and procedures.
  • Work closely with directors, senior councillors and chairs of meetings and other appropriate senior officers to prepare the agenda for meetings
  • Manage the process of ensuring that agenda papers and reports for meetings are circulated in sufficient time and to appropriate individuals.
  • Provide support for the West Midlands Combined Authority’s decision making process, including by attending any and all corporate meetings of the West Midlands Combined Authority

About you

We are looking for someone who is methodical and is confident speaking to senior managers to ensure they meet deadlines and deliver on out puts from meetings.

This role will suit someone who can work to set deadlines and timetables and be able to take responsibility for their directorate meetings by providing efficient and effective administrative support.

Our ideal candidate will have

  • The ability to plan their own work and that of others effectively, meet set deadlines and work under pressure
  • An organised approach, work on their own initiative and have a creative approach to resolving problems
  • An awareness and appreciation of confidential or sensitive matters of a political and corporate nature
  • Experience of building good working relationships with colleagues across the organisation

About the team

Operating at the heart of the organisation, the Chief Executive’s Office provides strategic advice, corporate grip, and coordination to support the executive leadership of the West Midlands Combined Authority, enabling a ‘one organisation’ culture and promoting a positive external reputation and influence. It is a small, multi-functional team that provides important enabling and support functions including internal communications, equalities and inclusion, and stakeholder management. We work corporately across the organisation and closely with the Mayor’s Office, Governance, Communications and Organisational Development.

About us

Our role in the West Midlands has never been more important and in these extraordinary times we’ve shown we can step forward, speak up for our region and bring people together. Everything we do is focused on making life better for people in the West Midlands – that’s our reason for being here and it drives every move we make. We lead and support others to deliver our shared future vision for the region – a happier, healthier, better connected place to live and work. 

We fully believe that we are only as great as the people who work for us and are committed to providing a positive, healthy and inclusive working environment where our people feel valued and respected. We are a “Leaders in Diversity” accredited organisation, are in the Inclusive Top 50 Employers List and are one of The Times Top 50 Employers for Women.

Our employees feel they can make a difference and are excited by the growth and the potential to shape the future. As we undergo a period of significant change, our employees are engaging with what is going on and we are encouraging a culture where people feel they can contribute towards improvements.

We’re ambitious, forward thinking and determined to find better ways of working, always leading the way in what we do. We trust and support each other to get the job done, and encourage creativity, originality and curiosity from those who work with us. We’re committed to creating an accessible and diverse workplace, one that nurtures an inclusive environment where our people can be themselves.

If your values align with ours and you’re committed to working towards creating a future we can all be proud of, we want to hear from you.

Additional information

We are designing our organisation of the future and planning a new, flexible approach to the way we use our office space.  This approach will mean most of us working from home some of the time and using our office space to come together to share ideas and learn from each other. We will continue to use digital technology for meetings, collaboration and communications - bringing teams together virtually wherever they’re working, saving time and spending on travel.

We are committed to developing an organisation that is representative of the diverse communities that we serve and welcome applications from all sections of the community. The following groups are currently underrepresented: young people, Black, Asian and ethnic minority groups and women at senior levels.

We are a Disability Confident Employer and offer a guaranteed interview scheme for applicants who meet the essential job role criteria. We will make reasonable adjustments, in line with the Equality Act, for disabled applicants if these are needed. Wherever possible we will offer flexible working options which assist work-life balance.

We’re dedicated to providing a broad range of rewards and benefits and constantly benchmark our benefits packages to ensure they are attractive for all our people. As well as a competitive salary, employees also receive 27 days annual leave (plus bank holidays) and access to a great pension scheme.

Supporting documents
Role Profile - Governance Services Officer.doc

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