Administrative Assistant

The Role

Kenilworth Multi Academy Trust comprises two schools, Kenilworth School and Sixth Form and The Westwood Academy, Coventry. The vacancy will be based at Kenilworth School and Sixth Form.

We are currently a split site, with Years 7 – 11 based at Leyes Lane and Sixth Form set on our Rouncil Lane site. This is an exciting time to join us as a new build project is in the construction stage with the new school to move to one site in 2023.

We are looking to recruit a candidate to work as part of a team to support the administrative functions across the school. The postholder will provide administrative support to our Heads of Years, Senior Leaders and PA to Executive Headteacher as required.

The workload is varied, where no two days are the same, so the ideal candidate will be organised to manage and prioritise their own workload, whilst taking direction from key staff.

Typical duties will include:

•General administration across the school
•Dealing with student and parental queries
•Communicating with parents/carers and other agencies, by telephone, email and face to face
•Assist in the organisation of student trips and events
•Provide administrative support to arrange parents’ evenings and open evenings
•First aid duties to support students and liaising with parents/carers in relation with student sickness
•Lunchtime reception cover – operating the switchboard, fielding calls, greeting visitors, contractors and adhering to safeguarding guidelines.

Relevant Allowances: You can join a LGPS pension scheme, a healthcare scheme offering free physiotherapy, counselling, diagnostic assessments and operations, 24/7 GP access and discounts for retail and gyms; free flu vaccine; free on-site parking and access to the on-site gym.

Key Requirements

You will be IT literate with the ability to use Microsoft packages, to include Word and Excel and data bases. The ability to use SIMS (Schools Information Management System) would be advantageous, but training can be provided.

The role requires the post-holder to be pro-active to plan ahead; have an attention to detail; have good communication and written skills across a range of audiences with the ability to work with interruptions throughout the day.

Working Hours:

Monday to Friday:8.30am to 4.30pm (with an unpaid 30-minute lunch-break)

Whilst the role is a term time contract, you will be required to work 10 additional days throughout the year – on four inset days and six days in the school holidays.

This will be to provide a reception service for the school, undertaking general administration; adhering to safeguarding practices in receiving visitors, contractors; parental queries; and dealing with deliveries.

Additional Information & How to Apply

Please visit: https://www.ksn.org.uk/723/vacancies to download a job description, person specification and an application form.

Please email your application and covering letter (addressed to Mr Abbott, Headteacher), to Deena Perry, HR Manager at: D.Perry@ksn.org.uk

Please note, we cannot accept a CV as an application.

Closing date: 9am 15/10/2021
Interview date: 20/10/2021

Kenilworth Multi Academy Trust is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment. This post is subject to an enhanced DBS disclosure.

Supporting documents
Job Description
Application Form
Person Specification