Administration Assistant

The Role

Long Lawford Primary School is a large 3 form entry primary school situated in the village of Long Lawford, Rugby. We are a happy, forward thinking school, passionate about ensuring all children have access to the highest quality education in a safe and stimulating environment.

We are looking to appoint a committed, highly professional and enthusiastic School Office Admin Assistant who is approachable, efficient and resourceful at all times. You will be passionate about working within our school as we continue our school improvement journey to excellence. You will be the first point of contact for parents, pupils and other visitors to the school creating an efficient, polite and welcoming first impression.

A 'hands on' approach with the ability to be calm whilst prioritising your work is essential, as is the ability to communicate effectively at all levels. General admin support is a significant part of this busy role, and candidates should have a good working knowledge of general office systems (Microsoft Word, Excel, Publisher etc). Knowledge of school MIS systems is desirable but not essential.

25.0 Hours per Week

Key Requirements

The post is permanent and the hours are 25 hours per week (8.00am - 1.00pm Monday - Friday). The position is term time only with 5 teacher training days per academic year.

We are looking for an individual who:

•Has strong time management skills and the ability to manage workloads and deadlines in a busy and demanding environment.
•Can relate well to both children and adults and have excellent interpersonal skills and a good sense of humour.
•Is able to deal with difficult situations in a professional manner.
•Understands confidentiality and safeguarding procedures.
•Is able to work effectively as a team member within our hardworking, talented and friendly team, demonstrating a flexible attitude to work.
•Has general administration/office experience working in a busy office environment.
•Has good IT skills with the ability to adapt well to using new software, a willingness to undertake further training is essential.

Typical duties will include:

•Dealing with telephone enquiries to the school. Making outgoing routine telephone calls as requested.
•Greeting pupils, parents, visitors and contractors to the school, signing in and out, issuing security passes and adhering to safeguarding guidelines. Providing necessary hospitality.
•Communicating with parents/carers and other agencies, by telephone, email, the school app and face to face.
•Postal duties including receiving, opening and distributing incoming mail and despatching outgoing mail. Receive and check contents of parcel deliveries and distribute as necessary.
•Duplicating & distribution of information.
•Dealing with pupil attendance and school meal registers.
•General word processing and routine I.T. administration across the school.
•Provide administrative support to the organisation of events in school, ie student trips, parents’ evenings, open evenings etc.

In return we can offer:

•Children who are eager to learn.
•A forward-looking school with high expectations of all.
•A welcoming, supportive and committed staff team.
•A positive and encouraging environment in which to work and learn.
•Opportunities to develop professionally.

Additional Information & How to Apply

Completed application forms to be sent and marked for the attention of Mrs Lorraine Grant, School Business Manager.

Long Lawford Primary School
Holbrook Road
Long Lawford
Rugby
CV23 9AL

or email your completed application to admin2405@welearn365.com

Only those shortlisted for interview will be contacted further.

Please note we only accept applications made directly to school by candidates via our approved application process and not via recruitment agencies/websites.

Closing date: 4pm 29/10/2021
Interview date: 10/11/2021

Long Lawford Primary School is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment. This post is subject to pre-employment safeguarding checks including an enhanced Disclosure and Barring Services (DBS) check, a barred list check and Disqualification Declaration.

The job role you are applying for is exempt from the provisions of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020) which requires you to disclose all spent convictions and cautions except those which are ‘protected’ under Police Act 1997 – Part V and the amendments to the Exceptions Order 1975 (2013 and 2020).

Supporting documents
Application Form
Equality Details Form
Job Description
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