Assistant Head of Key Stage

Grace Academy Coventry
Coventry, West Midlands
Band G, points 8-13 (£20,493 – £22,627) Actual salary: £17,528-£19,353
19 Oct 2021
05 Nov 2021
Sarah McAdam
Contract Type
Working Pattern
Term time

We are seeking to appoint an enthusiastic and highly effective Assistant Head of Key Stage to support the Heads of Year to lead the pastoral and academic performance of a year group in order to achieve the highest possible standards and outcomes. This is a non-teaching role, working term time only. The successful candidate will have strong communication skills and will have had experience working with and supporting young people.

Hours of Work: Monday – Thursday 8:00am until 4:00pm, Friday 8:00am until 3:30pm.

Term time only. 

Location: Grace Academy, Wigston Road, Coventry, CV2 2RH

Grace Academy Coventry is a secondary Academy with approximately 840 students and 80 staff.  Grace Academy Coventry has been part of Tove Learning Trust (TLT) since April 2019. The role of Assistant Head of Key Stage is to lead both the team of tutors and the cohort of students. This involves giving a clear vision and direction to work, identifying key areas for improvement and planning appropriate actions to meet them. 

Key Responsibilities:

  • Support Heads of Year in managing both the people and resources associated with the key stage. 

•To have knowledge and understanding of Grace Academy procedures about how to safeguard and promote the welfare of children in addition to the statutory duty to safeguard children. 

Job DescriptionUnder the direction of the HOY:

•Liaise with key staff regarding all groups of students’ achievement in key stage (e.g. gender, SEN, vulnerable) and the level and type of intervention where required. 

•Support the Heads of Year to monitor the regular setting of homework. Regularly check the planners are well used and brought to the Academy. 

•Provide a link for parents, tutors/mentors, SENCO, teachers, Heads of Departments, leadership team and external agencies. 

•Monitor student behaviour, attendance and achievement using and in consultation with key staff decide on appropriate sanction, intervention and reward where appropriate. Maintain records relating to students’ behaviour/sanctions/rewards.

•Assist the Heads of Year to oversee students on report and make contact with parents when necessary. 

•Support the Heads of Year to provide a varied and proactive range of assemblies. Supervise the entry of students to assembly. 

•Use the Academy rewards system to promote student achievement and self-esteem.

•Support the Heads of Year in the organisation of daily tutorial activities. This includes both day-to-day administrative tasks (signing planners, checking absences) and year specific (preparation for exams, options, self-monitoring of achievements). Ensure that tutors have access to all relevant materials in order to carry out these tasks. 

•Assist in the Co-ordination of events such as parents evening, open evening, and pathways evening. 

•Undertake any necessary professional development as identified in the Academy Improvement Plan taking full advantage of any relevant training and development available. 

•Conduct investigations into student disciplinary issues and/or allegations about other students.

•Respond to individual students’ needs by implementing a range of strategies including referral for counselling.

•Complete CAF forms in liaison with parents/carers.

•Allocate detentions for uniform and lateness, monitoring students’ attendance at these detentions and setting further sanctions as necessary.

•Collate and provide work for excluded students, where necessary.

•Maintain and update displays and information on Pastoral and Year Group notice boards celebrating individual and group successes.

•Contribute to the Pastoral team, developing the pastoral support system and contribute to information assemblies.

•Undertake lunchtime duties on a rota system.

•Supervise the isolation room and ensure that relevant materials are provided for students. 

•Carry out first day contact telephone calls with parents & conduct home visit where necessary. 


Any other duties which are suitable to the role directed by the Heads of Year, Pastoral Lead or Principal.

How to apply:

Please read through the information in the pack carefully and please do not hesitate to contact the Academy if you would like to arrange a pre application visit – we strongly welcome this. If you cannot make a visit, then please feel free to phone us to talk about the post.

You should ensure you have completed all sections of the application form. Please submit your supporting statement with no more than one side of A4, plus your application form to Sarah McAdam via email at by 5th November 2021.


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