Administrative Officer (Part Time)

The Role

Kenilworth Multi Academy Trust comprises two schools, Kenilworth School and Sixth Form and The Westwood Academy, Coventry. The Administrative Officer will be based at Kenilworth School and Sixth Form.

We are currently a split site, with Years 7 – 11 based at Leyes Lane and Sixth Form set on our Rouncil Lane site. This is an exciting time to join us as a new build project is in the construction stage with the new school to move to one site in 2023.

We are looking to recruit a high performing candidate, to work as part of a team, to provide an efficient service to support the administrative functions across the school. The post-holder will provide administrative support to Deputies, whilst undertaking tasks and directions from senior leaders including the Headteacher and Head of Years.

The post-holder will also be required to provide a high level of administrative support to the PA of the Executive Headteacher.
The workload is varied, so the ideal candidate will be organised to manage and prioritise their time, meeting deadlines with the ability to work calmly with interruptions to assist students with queries at break and lunchtimes.

Typical duties will include:

•Responsibility for admissions of students for the start of the academic year and tracking of available student places across the year groups.
•Administration for Sixth Form requirements to include Bursary applications, new student applications, Post 16 Census, and UCAS.
•Responsible for the organisation and administration of school events to include parents’ evenings, open evenings and transitioning students across the school.
•Completing the administration for the teacher training programme and induction for early career teachers including liaison with appropriate institutions. Training for this part of the role will be provided.
•Administrative support to the PA to the Executive Headteacher as required.
•Minute school meetings, producing accurate and concise minutes.
•General administration for key staff across the school using IT packages and data bases.
•Dealing with student and parental queries throughout the day.
•Communicating with parents/carers and other agencies, by telephone, email and face to face.
•First aid duties to support students and liaising with parents/carers in relation to student sickness.
•Flexible to attend and minute occasional meetings out of school hours.

27.5 Hours per Week

Term time only, plus 10 days

Key Requirements

You will be IT literate with the ability to use Microsoft packages, to include Word, Excel and data bases. The ability to use SIMS (Schools Information Management System) would be advantageous, but training can be provided.

The role requires the post-holder to be pro-active to plan ahead; have an attention to detail; have good communication and written skills across a range of audiences with the ability to work with interruptions throughout the day.

Working Hours:

Monday to Friday:9.15am to 2.45pm (and occasional agreed evenings)

Whilst these are the core hours they may be some changes to this when Kenilworth School & Sixth Form is on one site from September 2023.

Additional Information & How to Apply

Please visit: https://www.ksn.org.uk/723/vacancies to download a job description, person specification and an application form from the Downloads section.

Please email your application and covering letter (addressed to Mr Abbott, Headteacher), to Deena Perry, HR Manager at: D.Perry@ksn.org.uk

Please note, we cannot accept a CV as an application.

Closing date: 9am 08/11/2021
Interview date: TBC

Kenilworth Multi Academy Trust is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment. This post is subject to an enhanced DBS disclosure.

Supporting documents
Application Form
Equal Opportunities Form
Person Specification
Job Description