Attendance Officer - Ref: TV55321

7 days left

Brownhills, Walsall
Pay Scale £25991.00(FTE) Actual Salary £23,463.00
25 Nov 2021
08 Dec 2021
Job Ref
Contract Type
Full time permanent
Working Pattern
Term time

Brownhills Ormiston Academy

Deakin Avenue



01543 452886


Attendance Officer

 Pay Scale £25991.00(FTE)
Actual Salary £23,463.00

(37 hours per week term time & training days)

Fixed Term of 12 Months in the First Instance with Potential to be made Permanent

Brownhills Ormiston Academy is small and traditional school, with a welcoming and friendly atmosphere. We currently have 700 students aged 11-16 on roll. Our last Ofsted in 2017 graded the school good with a range of outstanding features.

We are seeking to appoint an innovative and ambitious Attendance Officer who can enthuse, motivate and build a rapport with students in the academy. The Attendance Officer will need to analyse, monitor and support improvement of all aspects of student attendance and punctuality at the academy, working alongside key staff, students and families to improve and sustain high levels of attendance.

We are committed to continually improving the quality of our provision. Staff benefit from a positive working environment, with strong support for professional development. The successful candidate will join a team of friendly and supportive colleagues who want to achieve the very best for our students.

Our new Inclusion Attendance Office role will involve:

  • Responsible for the Academy's electronic attendance database, including maintenance and monitoring of the attendance records and absences in line with legislation and regulations. 
  • To complete and publish daily and weekly attendance data for the whole academy. 
  • Make first day telephone contact with parents/carers. 
  • Action first day home visit if no response via telephone contact 
  • Liaison with staff to follow through incomplete registers, anomalies and reasons for absence. 
  • Responsibility for producing lists, information and running reports relating to attendance data (including missing marks), as requested. 
  • Liaison and communication with the Vice Principal, Head of Year and Pastoral Officer regarding absence and attendance codes. 
  • Identify patterns of absence on registers and assist key staff to resolve. 
  • Provide Heads of Year (Hoy) with data to support meetings and reviews with attendance target students. 
  • Completion of referrals for Fixed Penalty Notices (FPN) 
  • Support pastoral staff to communicate clearly to parents/carers the attendance expectations and procedures of the academy. 
  • Monitor and track the attendance of different groups of students across the academy. 
  • Analyse absence data and communicate trends, patterns, and gaps to relevant staff to enable identification and tracking of pupil attendance. 
  • Take a proactive approach to addressing persistent absence (PA) 
  • To generate letters to inform parents/carers for students who fall below target attendance. 
  • To generate letters to parents/carers for students with 100% attendance or exceptional improvement. 
  • Compilation and maintenance of the academy's attendance data profile, including reasons for absence, and vulnerable groups at risk of absence. 
  • Complete home visits where required. 
  • To take a proactive approach engaging parents/families of students with low attendance.   
  • To support the delivery of parent education workshops with SLT and pastoral lead. 
  • Liaison with the Vice Principal to ensure that correct procedures for leavers, starters and those opting for elective home education are followed. 
  • Work in combination with the Local Authority Educational Welfare Service regarding at risk attenders. 
  • To support designated lead staff to promote excellent punctuality and to address punctuality concerns. 
  • Carry out appropriate administrative duties as required by the Principal. 

The idea candidate should:

  • Secure knowledge of and application of the SIMS Management System 
  • Has recent, relevant experience in a similar role 
  • Experience of working in an educational setting (desirable) 
  • Ability to communicate effectively, both orally and in writing, with a range of audiences 
  • High level of competence in ICT applications 
  • Ability to build and develop working relationships with colleagues, students and parents/carers  
  • Experience of working with young people from a range of backgrounds to empower them to help themselves 
  • Proven administrative and organisational skills 
  • An understanding of the importance of student safeguarding and how this can be applied to this role 
  • Has a sound understanding of data and is able to identify patterns of concern/success 
  • Has the ability to work with parents, external agencies and the wider community 
Is determined to promote a culture that celebrates success in line with the academy  

  • A commitment to, and understanding of, the wider aspects of student development 
  • Has the ability to work on own initiative and as part of a team 
  • Is meticulous and pays attention to detail with all matters relating to attendance and attendance data 
  • Is approachable, adaptable, reliable, flexible, entrepreneurial, and assertive 
  • Has an understanding around issues which are confidential or require diplomacy 
  • Is flexible, able to work under pressure and meet deadlines 

Closing date for this post is Wednesday 8th December 2021. Visit us online at where you can find further information and details on how to apply. Please note that CVs are not accepted.

Brownhills Ormiston Academy is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. 

Suitability checks will be undertaken in accordance with KCSIE, including identity, Right to Work, qualifications, Prohibition check, two references and enhanced DBS check including Children’s Barred List.

This post is advertised in accordance with OAT recruitment and selection policy.

Canvassing any member of staff, or member of the Governing Body, directly or indirectly, is prohibited and will be considered a disqualification.

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