Receptionist

The Role

We are looking for a motivated Office Assistant to join our friendly, committed office team at Welcombe Hills School.

Welcombe Hills is an all age (3-19) generic special school in Stratford upon Avon which meets the needs of pupils with a wide range of
Special Educational needs.

We love our school and we want the children in our care to have the best education they can possibly have. Therefore, we are looking for people who believe in creating an environment for children that is fun, safe, exciting, ambitious and full of care. We want our children to enjoy school.

We want them to feel nurtured, listened to and to know that every adult in our school will ‘think outside the box’ to ensure their days are excellent.

• Can you inspire pupils and families?
• Are you excited by development and challenge?
• Do you want to be part of a vibrant and happy community?

You will run our busy school reception desk and play a key role in school administration. This post specifically entails key responsibility for attendance monitoring.

The Role will involve all or some of the following.

• Answering the telephone and dealing with queries
• Maintaining databases
• SIMS
• Monitoring of admin office emails
• Recording pupil attendance and undertaking administrative duties relating to first day absence calls and sending relevant letters to families
• General pupil and parent letters as required
• Maintaining the school diary General photocopying, filing, distribution of post, and admin tasks
• Arranging staff cover, liaising with supply staff, maintaining staff absence spreadsheet
• Manage the schools social media platforms
For more detail please see the job description

Key Requirements

As the first point of contact for families and visitors to the school, as well as pupils and staff, good communication skills and an approachable, professional manner is essential. A sense of humour is essential, as is the ability to work efficiently in a busy environment with many interruptions.

• GCSE Grade 4 in literacy and numeracy
• Previous experience of administration tasks and front of house reception
• Ability to manage social media platforms.
• Able to use all office equipment and has knowledge of administrative, word processing & excel software packages. (Experience of SIMS would be desirable).

The school has an excellent reputation within the local community and is a productive place to work in terms of students and staff members. The school is easily accessible by public transport and has onsite parking for staff.

Additional Information & How to Apply

Please visit our school website: https://www.welcombe-hills.co.uk/ for more information about our school.

To apply for this position, please download the application details form from the website and complete. Submit the form by email to bell.a@welearn365.com for the attention of Mrs Mandy Bell – Business Manager.

Our school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
This post is subject to an enhanced DBS check. If you are barred from working with children you are breaking the law if you apply for this post

If you are successful in being short-listed for interview, you will be contacted via email.

Hours: 37 hours per week, Term Time only plus 5 training days (39 weeks)
8.00am-4.00pm Monday- Wednesday, 8.15am-4.00pm Thursday-Friday
Band E - £19,312 - £19,698 (16,466 - 16,795 pro rata as term time only)
Start date Janaury 2022

Closing date: Midday 07/12/2021
Interview date: TBC

Welcombe Hills School is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment. This post is subject to an enhanced DBS disclosure.

Supporting documents
Application Form
Disqualification Declaration
Equality Details
Job Description and Person Specification