Senior Site Service Officer

6 days left

Rugby, Warwickshire
04 Jan 2022
01 Feb 2022
Contract Type
Working Pattern
See advert details

We are looking to appoint a committed and skilled individual to manage our site team at Ashlawn School and work alongside our Business Operations and Estates Manager to maintain the building and site to a high level and ensure the highest standards of Health and Safety.

You will have previous management experience, be confident and organised and will take responsibility for the care and maintenance of the premises. You will be a key player in ensuring the high standards of compliance are maintained and that facilities are safe and the best that they can be. You will manage the site team, including our cleaning team and will work closely with the Principal to deliver a high quality and safe learning and teaching environment.

A knowledge of Health and Safety is essential to this role as well as being able to communicate effectively.



  • To be the one of the main key holders for the school site
  • Unlock and lock the school site, which will include the unsetting and setting of alarms
  • Carry out daily walk rounds to ensure the site is safe and secure before opening hours
  • Responding to out of hours call outs
  • Make changes to and monitor access control systems throughout site

Maintenance and site management:

  • To undertake minor building repairs and maintenance work such as;
    • Carpentry - fitting white boards and notice boards, replacing door and window furniture, repairing damaged areas around the school site
    • Plumbing – Repair of leaking taps and pipes, fitting of toilet fixtures, clearing of blocked drains, channels and toilets
    • General – Minor plaster repairs, minor flooring repairs, painting and decorating, graffiti removal, replacement of fixtures and fittings such as locks, assembly/repair of furniture and shelf fitting, fence and path repairs, temporary glazing repairs
  • Minor grounds maintenance – trimming hedges and trees, removing site debris, collecting broken glass and clearing leaves and litter from gullies
  • Operate heating plant to maintain certain temperatures and ensure adequate supply of hot water available
  • To clean light fittings replacing where necessary minor parts such as tubes, bulbs, fuses, starters and diffusers, in accordance with safe working practices
  • To be responsible for ensuring clear and safe pedestrian access to the school particularly in adverse weather conditions (e.g. snow clearing, gritting)
  • To organise usage of the school minibus ensuring school minibuses are fuelled up, maintained, clean and safe to drive
  • Manage the booking and management of the school’s main hall, including organising the setting up for events internally and externally
  • Act reactively to any site emergencies, equipment faults or maintenance issues and report them to the Business, Operations and Estates Manager 
  • To monitor stock levels of consumable items such as grit, light bulbs/tubes, repair materials and tools and arrange to replenish supplies in accordance with current procedures
  • Flexible to allow for the covering of shifts in time of staff absence or school events
  • Liaise with contractors for quoting and repair purposes, ensuring good end delivery

Health and Safety:

  • Assist with emergency procedures, such as fire evacuation, lock down and first aid emergencies
  • Ensure contractors are properly inducted to site
  • Ensure working areas are kept tidy and safe
  • Carry out weekly testing procedures in line with compliance and ensure any faults are actioned
  • To be on hand for school lettings and events outside of the school day
  • To test alarm systems weekly
  • Undertake risk assessments, DSE assessments and COSHH procedures as appropriate and to take an active role in the delivery of good health and safety procedures


  • To arrange to clear blockages, remove foreign matter from sinks, toilets, drains, and clean up spillages as required
  • To dispose of waste material in a safe, hygienic manner ensuring that it is available for collection as required
  • Ensure the emptying of external bins, collection of recycling, removal of graffiti and cleaning the school minibus
  • Responsibility for replacement of paper towels, toilet rolls and soap in toilets and teaching areas e.g. Technology, Science, and the Art department
  • To control the provision of cleaning items including requisition, storage and distribution of such items
  • Ensure site is tidy and presentable at all times, this will include
    • Tidying of rooms and emptying of bins following after school activities and lettings
    • Regular litter picking to maintain a tidy and presentable school site
    • Removal of spillages and resultant stains from floors and other surfaces
    • Carrying out regular audits to ensure a high cleaning standard is maintained

People management:

Manage the Ashlawn School cleaning team and the Site Service team, this will include;

  • Carrying out performance reviews with staff, identifying training needs and supporting staff development
  • Delegate and assign jobs where appropriate, ensuring best quality is delivered and safe working practices are followed
  • Enthuse a dynamic and reactive site team
  • Manage and update calendars detailing works booked in as well as events in the school calendar to enable site teams to set up spaces where necessary
  • Being involved with relevant HR processes such as recruitment, personnel meetings etc
  • Establish effective working relationships and communicate with other agencies/professionals on site

General duties:

  • To provide assistance and be the first point of contact with any letting’s groups on the school sites
  • Provide assistance with general enquiries relating to the site
  • May be required to drive the school minibus
  • To set out rooms to school requirements, including exams and lettings
  • Receipt of and checking of deliveries and distribution of deliveries to relevant locations
  • Any other site support duties that are in line with the job purpose and grade
  • To carry out the above functions across all sites within Transforming Lives Educational Trust as and when required


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