Penn Fields School - Data & Administration Assistant

3 days left

Penn Fields School, Wolverhampton, West Midlands
Grade 4 (Pro rata £16,220 - £17,557 / 35hpw / 44.5wks - Term Time Only)
10 Jan 2022
27 Jan 2022
Job Ref
Contract Type
Working Pattern
Term time

The Headteacher and Governors wish to appoint, an enthusiastic and dedicated Data & Administration Assistant.  This is an exciting opportunity to join a growing central services team, have an impact and to be part of the exciting developments the school are making. You will need to be reliable, committed and have experience.  You should also be caring, trustworthy and an excellent role model  for our students with clear motivation to work  in a school that seeks to be the best that it can be, amongst staff, students, parents and governors who are all dedicated to learning and continual improvement. 

Job Purpose: 

  • Ensure the provision of timely and accurate student data.  
  • Ensure the provision of timely and accurate Student Reports.  
  • Provide HR administration support. 
  • Provide administrative and clerical support for the examinations process and procedures.  
  • Provide general administrative and clerical support to the Headteacher and Welfare Officer. 

Post Responsibilities: 

  • Student Data 
  • Ensure the provision of accurate student data.   Assist input of admission data for all new students.  
  • Ensure student curriculum data is maintained and updated on a regular basis.  
  • Ensure FSM data is up to date and sent to the FSM team on a termly basis. 
  • Support and liaise with the Senior Leadership Team with regards to the maintenance of the SOLAR assessment system and produce reports as required. 
  • Provide accurate and up to date student information on request.  
  • To maintain appropriate records and provide relevant, accurate, up to date information on attendance. 
  • Review student data systems to identify potential improvements. 
  • Student Reports 
  • Organise the input of data and information for Student Reports.  
  • Quality assure the input of data and information for Student reports.  
  • Organise the printing and distribution of Student reports. 
  • Inform Line Manager or Deputy Headteacher of any issues or potential improvements to the process for providing Student Reports. 
  • Exams 
  • Liaise on a regular basis with the Sixth Form Coordinator.  
  • Undertake regular training on the systems and processes for examinations.  
  • Organisation of examination venues, seating arrangements and any room changes needed to accommodate examinations.  
  • Oversee the exam invigilation process. 
  • Input exam entries and arrange for the secure packing and despatch of all completed examination scripts.  
  • Process and deliver examination results to students. 
  • Liaise with the Deputy Headteacher regarding examination policies and procedures. 
  • Liaise with all external stakeholders including, parents, awarding bodies etc. 


  • Manage the absence monitoring procedures including, reporting of absence to S4S and the LA via Agresso system, as well as absence monitoring review meetings for the Head teacher.  
  • Liaise with the School Business Manager for the arrangement of return to work meetings. 
  • Process new starter paperwork and provide accurate and timely data for new starters, leavers and internal changes to S4S. 
  • Maintain and update personnel records both physical and on SIMS. 
  • Undertake the recording and monitoring of CPD records including all training such as, Safeguarding, GDPR, First Aid, Health and Safety etc. 

Administration & Clerical 

  • MIS data entry for SIMS, FMS and SOLAR systems 
  • Organise the booking system for rooms including room changes as and when required  
  • Provide general reception, administration and clerical support as required by the School Business Manager  

Staff Development 

  • Be a qualified first aider or train as one and continue to maintain the training to carry out the role 
  • To undertake appropriate professional development including adhering to the principle of performance management 
  • To achieve any performance criteria or targets relating to the post arising from the School’s appraisal arrangements.   


  • To adhere to the ethos of the school 
  • To promote the agreed vision and aims of the school 
  • To set an example of personal integrity and professionalism 
  • Attendance at appropriate staff meetings and parents’ evenings 
  • Responsible for ensuring all items timetabled against this role are met or adequate notice is given to School Business Manager if unable to complete tasks 
  • Any other duties as commensurate within the grade in order to ensure the smooth running of the school.   
  • Individuals have a responsibility for promoting and safeguarding the welfare of children and young people he/she is responsible for or comes into contact with.  
  • To ensure that all tasks are carried out with due regard to Health and Safety. 
  • Liaise and communicate effectively with other teachers and staff. 
  • Show loyalty to the school and adopt a professional attitude.  
  • Holding yourself to account for your professional conduct and practice. 
  • Following all systems & process’ within the school 
  • Organise and manage own work with little or no input from others but working within the given guidelines, parameters and systems