Administrator

Salary: TA2 SCP 7-10 £17, 570 - £19, 019 per annum

Job title: Administrator
Location: Central Hub - Trinity Catholic School, Leamington Spa

Hours: Permanent, 37 hours per week, term time, plus 5 INSET days and 5 non term time days

Our Lady of the Magnificat Multi-Academy Company is experiencing rapid growth, currently a Multi-Academy of 12 schools across Warwickshire and Worcestershire, growing to 24 schools by 2023.   This will provide an opportunity to create new ways of working as people from across different schools with unique skills and a wide range of experiences come together to provide the highest quality of education for every child and young person we serve.

We are looking to appoint an enthusiastic, organised, and self-motivated administrator to support the Multi-Academy Central Team.  The successful candidate will be responsible for a variety of administrative duties and will report directly to the Head of Communication and IT.  There may be occasional evening events that the administrator will need to be available to support and therefore flexibility is required with working hours.

If you are seeking a new challenge, are highly organised and have a pro-active approach to working this role will be perfect for you.

Main responsibilities

Administration:

• Provide an effective and efficient general administration support to the Central Team.
• Responsible for the Multi-Academy calendar, ensuring it is kept up to date and permissions monitored.
• Arrange meetings and take minutes when required.
• Draft, type and prepare documentation; letters, emails and communications.
• Complete all administrative duties required to support Behaviour Hub and School Improvement and other initiatives as directed.
• Provide administrative cover to schools within the Multi-Academy when required.
• Input and update data/information in Multi-Academy templates and/or software systems.
• Support Multi-Academy wide events and act as the link person to stakeholders.
• Maintain administrative elements of the Multi-Academy website.
• Support social media for the Multi-Academy.
• Manage generic email accounts.
• Provide administrative and organisational support to the Board of Directors where required.
• Maintain positive relationships with external stakeholders.
• On occasions, visit schools to support in administration duties as directed by your Line Manager.

General:

• Support Multi-Academy wide events and act as the link person to stakeholders.
• Maintain in the strictest confidence any personal data or sensitive information, working in line with GDPR to ensure that confidential information is stored securely and is not shared with other persons either in or outside of the Multi-Academy, except in the recognised course of your duties.
• Form positive, professional working relationships with colleagues throughout the Trust.
• Maintain positive relationships with stakeholders.

The Multi-Academy is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Other

• To maintain personal and professional development to meet the changing demands of the post, participating in appropriate training activities. 
• To support at all times the Catholic ethos of the school/Multi Academy Company by promoting the agreed vision and aims and setting an example of personal integrity and professionalism. 
• To adhere to the Schools’ policies
• Other duties as may be determined from time to time within the general scope of the post. Duties and responsibilities outside of the post will only be required with the agreement of the post holder.

The MAC reserves the right to require you to work at such other place or places as it may reasonably require from time to time subject to the provision of reasonable notice.

Whilst every effort has been made to explain the main duties and responsibilities of the post, this job description is not a comprehensive statement of procedures and tasks but sets out the main expectations of the school in relation to the post-holder’s professional responsibilities and duties, all individual tasks undertaken may not be identified. 

This job description is current at the date shown, but, in consultation with you, may be changed by the Headteacher to reflect or anticipate changes in the job commensurate within the grade and job title. 

Please visit our website www.magnificat.org.uk/vacancies/ for further details and an application form.

Closing date:   31st January 2022

If you are successful at interview you will be required to undertake an enhanced DBS check.