Administrative Assistant

We are looking for an individual who shares our vision at St. Paul’s Church of England Primary School and enables our pupils to “Shine like stars in the world”.

We are looking to welcome someone into our Admin team who can adapt quickly in a busy office environment. The post is for 15 hours per week.

Your responsibilities will include, but are not restricted to:

Reception

• Provide a warm and friendly welcome to all our children, families and visitors
• Ensure reception area is welcoming and tidy
• Receives visitors and deliveries/goods, dealing with associated administration (security badges, signing delivery notes)
• Deal with routine enquiries, providing general information about the school and its activities in person, by phone and e-mail
• Be a first point of contact for pupils requiring help/support and referring them to other appropriate staff in school.

Office duties

• Handle incoming mail, ensuring appropriate distribution
• Handle outgoing mail and posting, maintaining records of postage
• Ensure supply of and maintain stationery, office and school supplies
• Maintain records / files / databases, inputting and retrieving information
• Undertake word processing, generating standard letters
• Support the collation of the school newsletter
• Support teachers with producing curriculum resources including photocopying
• Any other general admin tasks as directed by the Office/Business manager.

This is a significant role within our school and we know that it's pivotal for us to bring the right person in. We would be happy to welcome you into St. Paul’s to show you round our lovely school.

The school is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. The post is subject to a DBS (Disclosure Barring Service) check.

Qualifications/skills required: To be considered for the post you must have:

• Relevant Qualification/Experience
• Educated to at least GCSE/GCE O level /CSE grade 1, in literacy and numeracy to be able to write routine letters, take minutes, handle/record cash, work with data bases and maintain records
• Able to communicate and exchange information, verbally and in writing, with a range of audiences
• Good knowledge of the school, its organisation, activities and policies
• Can undertake straightforward calculations, maintain records and read and write messages and instructions
• Competent in use of Word, Excel and office equipment
• Can operate a computer and have sound work processing skills
• Display commitment to the protection and safeguarding of children and young people
• Value and respect the views and needs of children
• Able to undertake routine work or work within established procedures but without close supervision. Can solve straightforward problems. Able to make some decisions involving the use of judgement
• Can maintain confidentiality at all times – recognises privileged position with access to pupil, parent and staff information. Understands the need for professional relationships within the school
• Good organisational skills
• Be able to stay calm and (on occasion) deal with difficult or aggressive visitors

. For further information or for an informal discussion contact Leah Glenn, Business Manager on 024 7638 3323 or glenn.l@welearn365.com http://glenn.l@welearn365.com