Are you an Administrator with an interest or experience in Procurement? Looking to be part of a team that supports the organisation deliver its objectives for the West Midlands?

Procurement plays a key role in the delivery of a wide variety projects in areas such as Midland Metro, Rail, Sprint, Communications and Professional Services – to name a few.

Reporting to the Senior Procurement Lead Officer, you’ll provide administrative support to the procurement team, assisting with tender activity and managing electronic systems – Bravo/Agresso/SharePoint/CRM

You’ll be the first point of contact for queries from both internal and external customers, provide support with all end-to end procurement processes, maintain and build databases for supplier records and assist the team in delivering training.

You’ll be part of a team of Procurement professionals raising the profile of procurement by increasing cross-functional teamwork, ensuring a high level of service is provided across the organisation.

What will you be doing?

• Communicate with staff, vendors, requisitioning departments, and the general public to establish and maintain effective working relationships and build awareness of the function of the Procurement Team and procurement best practice policies
• Participate in and/or lead cross-functional teams assigned to develop or evaluate bid proposals
• Ensure compliance with the WMCA constitution
• Support on low value (Under OJEU threshold) tenders and requests for quotation exercises
• Prepare contractual agreements and assists in writing specifications for works, good and services
• Review purchase requisitions for accuracy and completeness
• Respond to enquiries and questions from WMCA employees regarding a variety of purchasing-related topics

About you

You’ll be an experienced administrator who has supported a large team in a complex environment. 

Being able to manage multiple priorities, meet deadlines and work as part of a wider team is essential.  You’ll have good attention to detail and be able to use Microsoft Office and electronic systems to an intermediate level.

We’re looking for an organised and pro-active individual who knows how to get things done and works as part of a wider team. 

The above provides a flavour of the experience, skills and knowledge we’re looking for, you can get more detail from the job description at the end of this advert.  We would encourage you to read through the JD so you can fully demonstrate how you meet the criteria.

About us

WMCA is committed to a better connected, more prosperous, fairer, greener and healthier region. This is our vision. We will achieve our vision through living our values which are central to how we work and interact with our wider partners and stakeholders.

We’re a partnership organisation. Our people feel valued and respected, have a can-do attitude and are innovators. We try new ways of doing things, we aren’t afraid to fail, learn from what went wrong and try again. Our people are empowered to be creative and explore and innovate.

We are a “Leaders in Diversity” accredited organisation, are in the Inclusive Top 50 Employers List and are one of The Times Top 50 Employers for Women. As a Disability Confident Employer, we have made a positive commitment to interviewing all applicants with a disability who meet the essential role criteria. We are committed to building a team of people with varied backgrounds and experiences as we recognise that this will only benefit us as an employer, the more inclusive we are the better our work will be.

As an organisation, we will continue to adapt and develop to the opportunities and challenges ahead. We will continue to transform ourselves and our organisation into the best we can be, underpinned by our values and behaviours and everyone contributes towards achieving our vision.

Furthermore, wherever possible we will offer flexible working options which assist work-life balance. We are very happy to discuss a flexible working pattern that suits your needs, so please do not let that be a barrier to applying. If your values align with ours and you’re committed to working towards creating a future we can all be proud of, we want to hear from you.

About your application

You will be asked to upload an up to date relevant CV which demonstrates how you meet the criteria and a supporting statement to include specific examples which demonstrate how you meet the essential criteria for the role for which you are applying.

If you would like to discuss alternative methods to the online application as a reasonable adjustment please contact the Resourcing Team by email (careers@wmca.org.uk).

Location

16 Summer Lane, Birmingham, B19 3SD. Hybrid working conditions are currently in place which means working remotely and coming to the office when required.

Supporting documents
Procurement Administrator JD.pdf