Management Support Assistant

Location
The Core, Solihull, with options for working at other locations including home
Salary
£20,852 - £23,484 p.a. Incremental progression is subject to performance
Posted
01 Aug 2022
Closes
29 Aug 2022
Job Ref
SOL000004767
Contract Type
Fixed Term Contract
Working Pattern
Standard
Hours
Full-Time

Hours:
37.0 Hours per Week

2 posts

1-year fixed term contract

2-year fixed term contract

Our Stronger Communities Division is looking to recruit two experienced Management Support Assistants to provide comprehensive administrative and project support.

The Stronger Communities Division supports delivery of a range of government funded programmes and initiatives aimed at improving the health and wellbeing of children and young people across our Borough such as the summer holiday activity programme and food offer.

Acting as a key contact for all incoming customer and stakeholder enquiries, your responsibilities as Management Support Assistant will include:

  • Meeting Support – organising and supporting meetings for groups and partnerships, including taking notes and recording actions.
  • Project Support for a range of programmes and activities provided by the Housing and Communities Teams in partnership with formal and informal partners.
  • Financial Administration – including the raising of purchase orders and processing invoices.
  • Data processing and record keeping – using a range of IT systems to enter and maintain data, collating and presenting statistics, ensuring that data quality is maintained.

You will have:

  • A relevant Level 3 qualification or the ability to demonstrate through extended experience the ability to carry out the full range of duties.
  • Previous experience of office administration
  • Confident in the use of IT with experience of utilising a wide range of computer packages including Microsoft Word, Excel, and Outlook (or similar)
  • Proven organisation skills, able to produce accurate, high quality work, under pressure and to tight deadlines.

In return, this is a great opportunity to be part of a friendly team where you will play a key role in supporting Stronger Communities activities across the Council.

We also offer:

  • A range of flexible working options,
  • Generous annual leave entitlements with the opportunity to purchase up to 10-days additional leave per year
  • A flexitime scheme with up to 24 days per year
  • Access to our Employee Assistance Programme – a 24 hour independent, free and confidential advice and support service
  • Family and carer friendly policies
  • Access to the Local Government Pension Scheme
  • Employee benefits including staff discounts, subsidised travel passes and Cycle 2 Work Scheme

We are currently implementing our Smarter Ways of Working as we recognise that work is what you do and not necessarily where you go.  Our aim is to balance the needs of our employees with service delivery and, for this role, that is likely to include a combination of working from home and from our offices in central Solihull.

Whilst this post is offered on a fixed term basis we would consider applications from internal applicants seeking a secondment opportunity.  If you wish to proceed as a secondment, please gain your line manager’s approval before applying.

To apply, please click on the link below. If you have a specific question or require further information regarding this post, please contact Sara Rooney, Voluntary & Community Sector Development Lead on 0121 704 6713 or email srooney@solihull.gov.uk

Interview Date: 14th September 2022

Please note we do not accept CVs.

The Fluency Duty is outlined in the Code of Practice on the English language requirements for public sector workers. The Fluency Duty for this role is Required .

This post requires the following Disclosure and Barring check: Not required .

Solihull Council is proud to be an Equal Opportunities Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees - a place where we can all be ourselves and succeed on merit.

Solihull Council has a responsibility for, and a commitment to, safeguarding and promoting the welfare of children, young people and adults at risk and requires all staff and volunteers to share this commitment.

Supporting documents
Job description and person specification

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