Heritage and Culture Warwickshire Compliance Manager

Warwickshire County Record Office, Priory Park, Cape Road, Warwick CV34 4JS
£24,964 - £27,668 per annum
12 May 2017
24 May 2017
Job Ref
Contract Type
Working Pattern

Joining our established team at Warwickshire County Record Office you'll be providing compliance advice to a highly professional standard.

Heritage & Culture Warwickshire, (HCW) part of Warwickshire County Council, provide a range of services that help local communities, schools and visitors connect and engage with their local heritage. We do this through:

  • Welcoming over 70,000 visitors each year to our three main public sites – Market Hall Museum, St Johns House and the Warwickshire County Record Office.
  • Responding to access to information requests from the public, staff, academics, social care and public health agencies and police investigations.
  • Providing opportunities for people to take part in heritage activities, for example children’s holiday programmes, talks and workshops, research, school visits, sleepovers, volunteering.

We also have responsibility for the care and protection of Warwickshire’s historic collections and Archives. Over 800,000 objects and 900 years of archives are looked after in our public sites, stores and strong rooms. Our collections grow every year thanks to donations and acquisitions. Our collections are broad ranging and include geology, natural history, social history, archaeology and archival documents.

The Role

37.0 Hours per Week

HCW Compliance Manager, based in Warwick

Scale I £24,994-£27668

37 hours per week (Job Share applications welcomed)

Freedom of Information, Data Protection, Copyright. Do you enjoy the challenge of applying modern information legislation within an archival context? If so, this could be the job for you.

We are looking for someone who has experience in these areas to take responsibility for processing our FOI requests for information, adoption-related enquiries and licensing requests seeking permission to publish items from our collections. You will also liaise with third parties such as local record creating bodies to create, implement and monitor frameworks to ensure consistency of response in these areas whilst maintaining good relationships with partners and depositors. Income generation, fundraising and customer relationship management are areas of development for the service and your advice will help the service meet its responsibilities under copyright and DPA legislation.

This is a key post within our professional team, and would suit someone keen to gain experience at senior level in a high profile area of work.

Closing date is 22 May 2017

Key Requirements

  • Educated to degree standard or equivalent.
  • Extensive knowledge of legislation, impacting on archives and HCW services principally FOI, EIR, DPA and Copyright and experience of processing requests for information made under the Freedom of Information Act 2000 and Data Protection Act 1988, applying relevant exemptions and redacting information as necessary.
  • Sound understanding of the issues relating to information governance and data standards and experience of providing advice and assistance to members of the public, including the handling of confidential information.
  • Ability to temper assertiveness with sensitivity when dealing with managers, colleagues, depositors and users.
  • Ability to explain to requestors and depositors how HCW’s charging policies contribute to HCW’s long term sustainability, to foster good relationships with external and internal partners, negotiate fees for licensing requests and support the service’s income generation activity.
  • Ability to undertake significant manual handling when retrieving and returning records within the strong rooms. This involves lifting and carrying boxes of archives that may weigh around 10kg.
  • Interest in and enthusiastic about the work and objectives of the HCW teams.

Additional Information & How to Apply

This organisation is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment. This post is subject to an enhanced DBS disclosure.

For further information about the role please contact For an informal discussion about the post, please contact Sam Collenette, Archives and Museums Collections Manager on 01926 738950 or via email samcollenette@warwickshire.gov.uk

Our method of application is online. If you are unable to apply using the 'Apply for this job' link please contact the Recruitment Centre.
You will be notified of our shortlisting decision via email, so please check your email and WMJobs account on a regular basis after submitting your application.

Telephone:01926 418125
Email: recruitment@warwickshire.gov.uk

Please note that all applications must be received on an application form. We do not accept CV's and do not keep CV's on file unless part of an application.

Closing date: 22nd May 2017

Interview date: 08th June 2017

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We welcome applications from everyone and value diversity in our workforce.


Supporting documents
Job Description & Person Specification