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School Administrator

Birmingham City Council
Beaufort School, Stechford Road, Birmingham, B34 6BJ
£25,119 to £31,364 pro rata
Closing date
12 Apr 2024

Job Details

Job start date: 3 June 2024  

Hours per week, 36.5 term time + two weeks  

Beaufort School
Stechford Road
B34 6BJ
Telephone number: 0121 675 8500


Contract type: Permanent

Beaufort School is seeking to appoint an experienced and pro-active person to fulfil the role of Grade 3 Administrator at our 96 place Special Needs School.  This role is vital to enable teaching staff to concentrate on delivering the highest possible learning outcomes for our children. The successful candidate will be flexible and motivated to provide an efficient administration service, in a busy environment.  You will need to be a team player and be prepared to provide support and assistance for a wide range of queries and requests from our parents, staff, and visitors. Our school caters for pupils who have a range of difficulties including SLD, PMLD and ASD. We are a friendly and welcoming staff team, and we also work closely with our mainstream partners who are on the same school site.

Key Roles will include:

·       to be responsible for the efficient and effective running of the school office

·       to undertake reception duties

·       communications to parents in person, via phone, email, text and using Arbor

·       supervision of office staff

·       general administrative duties including typing letters of a confidential nature, maintaining confidential pupil and staff files and reprographic duties

·       preparation and submission of returns and records including the Pupil Census and Workforce Census and reconciling queries

·       maintaining accurate Free School Meals information using the OFSM system.

·       administration of pupil admissions and accurately maintaining the pupil related information system (Arbor)

·       responsible for administering pupil attendance and ensuring unexplained absences are chased and accounted for

·       liaising with the school health service in relation to pupil welfare

At Beaufort School we work as a team to ensure that all our children achieve the best quality learning experiences that we can provide. We are a school that expects the best of everyone because our children deserve the very best. Our school promotes an enthusiasm for learning and achievement. Every day will be different; a fulfilling role with lots of support but also challenge! The opportunity to work in a supportive and effective well-established team of professionals awaits you at Beaufort.

Visits to the school are encouraged.  Please make an appointment by calling the school on 0121 675 8500 and speak to the office who will arrange a convenient time to visit.

This post is covered by Part 7 of the Immigration Act (2016). Therefore the ability to speak fluent and spoken English is an essential requirement for this role.

To apply, please email; for an application pack or visit our website to download the application form and job specification. 

This school is committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. The successful candidate will be subject to all necessary pre-employment checks, including: enhanced DBS; Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work.  

All applicants will be required to provide two suitable references.  

An online search will also be carried out as part of due diligence on all short-listed candidates.

BCC is a Living Wage employer.  

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account.  

Further information about filtering offences can be found in the DBS filtering guide.  


Working for Birmingham City Council is more than just a job; it's about making life better for the 1 million plus people who live and work in the city.

We welcome people from diverse and underrepresented communities and encourage applications from, those with caring responsibilities, Black, Asian and Minority Ethnic, neurodivergent, disabled and LGBT+ people. As part of our commitment to equality, diversity and inclusion, we are committed to promoting and supporting the physical and mental health of all our staff and removing barriers to improve inclusion.   We are making significant strides to understand and continuously improve our employees’ experience and we are committed to implementing progressive diversity talent management.

Information for applicants with a disability

We are a proud Disability Confident Employer.  We encourage applicants to disclose disabilities, so we can support them fully during our recruitment process and make any necessary reasonable adjustments. Please contact: 0121 675 7070 option 3 (lines open between 8.45am to 5.15pm Monday to Friday).

If you require an application in an alternative format, such as Braille or you are unable to complete an application form via WMJOBS, please contact When you have completed your application form this can be returned to or for Braille applications these can be posted to, Recruitment Team, 2nd Floor, 10 Woodcock Street, B7 4BG.

The Council is a fantastic place to work. You will find an organisation that is both challenging and supportive; with a leadership impatiently adventurous in its pursuit of excellence. 

There is a clear vision which is ensuring that the Council is working for communities today and building for tomorrow, we focus our resources on five key priorities:

  • A Prosperous Birmingham: through a focus on inclusive economic growth, tackling unemployment, attracting inward investment, and maximising the benefits of the Commonwealth Games.
  • An Inclusive Birmingham: through a focus on tackling poverty and inequality, empowering citizens, promoting diversity and civic pride, and supporting and enabling all children and young people to thrive.
  • A Safe Birmingham: through a focus on making the city safer, safeguarding vulnerable citizens, increasing affordable housing, and tackling homelessness.
  • A Healthy Birmingham: through a focus on tackling health inequalities, encouraging physical activity and healthy living, supporting mental health, and improving outcomes for adults with disabilities and older people.
  • A Green Birmingham: through a focus on street cleanliness, improving air quality, continuing the route to net zero, and becoming a city of nature.

We see the Council’s role as providing strategic leadership – that’s being able to visualise a new future for the city and equipping others to share our vision. We want to ensure the provision of services for all, so we can support those least able to support themselves by working with partners and putting citizens and neighbourhoods at the heart of our decision-making.

We are always looking for people who put the customer at the centre of their approach, with a commitment to excellence to help us achieve our vision.  We will support you to develop and thrive in your role, building a pathway for long-term success, with lots of development opportunities, such as apprenticeships.

In return, we offer you excellent terms and conditions, generous annual leave, a great pension scheme, well-being support, annual travel passes and discounts at a number of city centre establishments.

Birmingham City Council is a Foundation Living wage employer - known as the Birmingham Living Wage. The Birmingham Living Wage, is determined by the Living Wage Foundation on an annual basis by the Centre of Research in Society Polity at Loughborough University. The current rate can be found at:   

For the awards and support for our employees, please follow  

Company info
0121 675 7070
Birmingham City Council
West Midlands
B2 2XU
United Kingdom

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