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Office Manager

Birmingham City Council
The Warwickshire Academy, Wheelwright Lane, Coventry, CV7 9RA
£28,282 to £31,364
Closing date
14 Jun 2024

Job Details

Job start date: As soon as possible.  

Hours per week: 36.5, banked hours  

The Warwickshire Academy
Wheelwright Lane
Telephone number: 02477 102100

Contact email:

Contract type: Permanent

Are you ready to make the school run like clockwork?

As an Office Manager at our school, you’ll help make your school run like clockwork!

You’ll be in charge of managing the office, arranging cover for absent staff, meeting and diary management, providing support to the Head Teacher, HR administration, providing data to payroll and maintaining attendance records.

You’ll be involved in running the reception and responsible for accurate files. With your efficient, professional approach and ability to set up processes and systems, you’ll keep the cogs of the school turning.

The role encompasses all aspects of office administration and requires a close working relationship with the Head that is built upon absolute trust. Often the first point of contact for a diverse community of pupils, parents, staff, governors and visitors, the successful post holder will be an outstanding ambassador for both the school and the wider Trust, demonstrating exceptional people skills, a commitment to providing a high level of customer service and showing absolute professionalism at all times. Proactive and highly efficient, you will be called upon to use ingenuity to resolve challenging situations and the ability to remain calm under pressure is vital.

The Warwickshire Academy, part of the Thrive Education Partnership, is an educational SEN provision in Warwickshire. The school currently has approx. 60 young people in years 5 to 9 and we will continue to expand to our capacity of 80 next year.

Pupils will be supported in small class sizes, by well qualified and experienced staff who are able to offer an extensive range of academic, practical, vocational, sport and leisure activities, to support both a young person’s educational achievements and social and communication skills.

For children with complex, challenging needs, the level of care and education must go above and beyond. That’s what drives us, here at The Warwickshire Academy. In short, we are enhancing the life opportunities of our young people.


We know you’re going to do great things as part of our brilliant team.

In return for your hard work, you’ll enjoy a competitive salary and contributory pension scheme and staff welfare packages.

We are an equal opportunities employer welcoming applications from all sections of the community.

This post is covered by Part 7 of the Immigration Act (2016). Therefore the ability to speak fluent and spoken English is an essential requirement for this role.

How to apply:

Application forms, job description and details can be obtained from our website

As well as an application form, in no more than 2 sides of A4 please describe how you met the person specification and why you should be considered for this role.

Completed forms should be sent by email to:

For an informal chat about the role please contact Paul Hostead on 02477 102100.

This school is committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. The successful candidate will be subject to all necessary pre-employment checks, including: enhanced DBS; Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work.  

All applicants will be required to provide two suitable references.  

An online search will also be carried out as part of due diligence on all short-listed candidates.  

This post is not part of the City Council and the successful candidate will not hold a Birmingham City Council Contract of Employment.  

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account.  

Further information about filtering offences can be found in the DBS filtering guide.


Working for Birmingham City Council is more than just a job; it's about making life better for the 1 million plus people who live and work in the city.

We welcome people from diverse and underrepresented communities and encourage applications from, those with caring responsibilities, Black, Asian and Minority Ethnic, neurodivergent, disabled and LGBT+ people. As part of our commitment to equality, diversity and inclusion, we are committed to promoting and supporting the physical and mental health of all our staff and removing barriers to improve inclusion.   We are making significant strides to understand and continuously improve our employees’ experience and we are committed to implementing progressive diversity talent management.

Information for applicants with a disability

We are a proud Disability Confident Employer.  We encourage applicants to disclose disabilities, so we can support them fully during our recruitment process and make any necessary reasonable adjustments. Please contact: 0121 675 7070 option 3 (lines open between 8.45am to 5.15pm Monday to Friday).

If you require an application in an alternative format, such as Braille or you are unable to complete an application form via WMJOBS, please contact When you have completed your application form this can be returned to or for Braille applications these can be posted to, Recruitment Team, 2nd Floor, 10 Woodcock Street, B7 4BG.

The Council is a fantastic place to work. You will find an organisation that is both challenging and supportive; with a leadership impatiently adventurous in its pursuit of excellence. 

There is a clear vision which is ensuring that the Council is working for communities today and building for tomorrow, we focus our resources on five key priorities:

  • A Prosperous Birmingham: through a focus on inclusive economic growth, tackling unemployment, attracting inward investment, and maximising the benefits of the Commonwealth Games.
  • An Inclusive Birmingham: through a focus on tackling poverty and inequality, empowering citizens, promoting diversity and civic pride, and supporting and enabling all children and young people to thrive.
  • A Safe Birmingham: through a focus on making the city safer, safeguarding vulnerable citizens, increasing affordable housing, and tackling homelessness.
  • A Healthy Birmingham: through a focus on tackling health inequalities, encouraging physical activity and healthy living, supporting mental health, and improving outcomes for adults with disabilities and older people.
  • A Green Birmingham: through a focus on street cleanliness, improving air quality, continuing the route to net zero, and becoming a city of nature.

We see the Council’s role as providing strategic leadership – that’s being able to visualise a new future for the city and equipping others to share our vision. We want to ensure the provision of services for all, so we can support those least able to support themselves by working with partners and putting citizens and neighbourhoods at the heart of our decision-making.

We are always looking for people who put the customer at the centre of their approach, with a commitment to excellence to help us achieve our vision.  We will support you to develop and thrive in your role, building a pathway for long-term success, with lots of development opportunities, such as apprenticeships.

In return, we offer you excellent terms and conditions, generous annual leave, a great pension scheme, well-being support, annual travel passes and discounts at a number of city centre establishments.

Birmingham City Council is a Foundation Living wage employer - known as the Birmingham Living Wage. The Birmingham Living Wage, is determined by the Living Wage Foundation on an annual basis by the Centre of Research in Society Polity at Loughborough University. The current rate can be found at:   

For the awards and support for our employees, please follow  

Company info
0121 675 7070
Birmingham City Council
West Midlands
B2 2XU

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