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Mayoral Team PA and Diary Coordinator

Employer
West Midlands Combined Authority (WMCA)
Location
16 Summer Lane
Salary
£31,912 increasing to £36,683
Closing date
24 Jun 2024
Reference
WMCA/TP/151/279

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Job Details

Join our team here at WMCA as the new Mayor, Richard Parker, leads us into an exciting future for the region. We are looking for a highly organised and proactive Personal Assistant and Diary Coordinator to provide top-notch administrative support to our Mayoral Team.
What will you be doing?
  • Deliver exceptional business management and administrative support, ensuring compliance with Constitutional and Statutory requirements.
  • Collaborate with the WMCA Business Support Team, providing outstanding customer service to stakeholders and staff.
  • Assist the Mayoral Director in resource planning by delivering accurate reports on work volumes, workflows, and expenditures.
  • Manage and maintain all mayoral resources, databases, and file systems, ensuring timely and accurate information access.
  • Handle the filing and disposal of documents in line with policy and legislative requirements.
  • Support the Mayoral Team with meeting and training arrangements, including room bookings and diary management.
  • Lead the financial administration for the team, including processing invoices, raising purchase orders, and monitoring expenditures.
  • Foster professional relationships with Finance, ICT, Procurement, and HR departments.
  • Develop and implement a quality system to ensure continuous improvement and high standards of service.
  • Oversee the efficient use of team resources, including inducting new starters and coordinating system fault reports.
About you.
  • Extensive PA-level experience in a professional environment.
  • Proficiency in IT management systems and the ability to train others.
  • Excellent people management skills. 
  • Proven ability in developing and implementing business management and support processes.
  • Strong numerical and analytical skills.
  • Superior oral and written communication skills. 
  • Exceptional MS Office and IT skills. 
  • Outstanding organisational skills with a proven track record in resource planning and workload prioritization. 
  • Self-motivated, able to work under pressure, prioritise, multitask, work unsupervised, and meet deadlines. 
If you are enthusiastic about making a significant impact and being part of an inspiring journey with WMCA under the leadership of Mayor Richard Parker, we want to hear from you! 
Apply now and be a pivotal part of WMCA’s transformative future!
How to apply. On clicking ‘apply for this job’, you will be prompted to create an account. You will have the opportunity to upload a CV, which will be used to auto-populate your profile. Please note, we do not see your CV once you have applied. Our shortlisting decisions are based on what you tell us in your profile - and so it is important to format your profile so that it really stands out. 
Make sure to include your employment history and include details of any essential education and qualifications. You will be asked to provide a supporting statement which should fully outline your suitability for the role. If you already have one that you have prepared earlier, you can simply copy and paste this into the application form. Applications submitted without a supporting statement will not be shortlisted.
Reasonable adjustments.If you have an accessibility need, disability, or condition that means you might require changes to the application or recruitment process (for example, you might need to submit your application in a different format), please get in touch with our Recruitment Team (careers@wmca.org.uk). We are here to assist and accommodate your needs.
Salary and benefits.We advertise salary ranges for job roles, with new appointments typically starting at the lowest salary point. In exceptional cases, where higher skill levels or experience are applicable, the salary point may be adjusted to secure the best candidate. This approach allows for potential year-on-year salary increases, offering progression and appropriate rewards to employees.
Location and working pattern.The location for this role is 16 Summer Lane. Hybrid working is not available for this role and it is expected that you can commit to being in the office full time. 
Creating an inclusive workplace.We are dedicated to creating a diverse, inclusive, and authentic workplace that reflects the communities of the West Midlands region. We believe that building a team with varied backgrounds and experiences will benefit us as an employer and enhance our work.
WMCA holds diversity accreditations, such as the RACE Code Quality Mark, Armed Forces Covenant (Gold status) and has been recognised as one of the Inclusive Top 50 Employers and The Times Top 50 Employers for Women. We’re a Disability Confident Employer with ‘Leader’ status, committed to interviewing applicants with disabilities who meet all the essential role criteria. 
We recognise that certain groups, such as women and people of colour, may be less likely to apply for roles if they feel they do not meet all the requirements. However, we encourage individuals who are passionate about the role and want to make a difference to still apply. We value potential and encourage applicants to highlight their skills, including transferable ones, even if they don't fit the traditional "perfect candidate" mould.
If your values align with ours and you are dedicated to working towards a future that we can all be proud of, we would love to hear from you.
Right to Work in the UKApplicants will need to evidence that they have the legal right to work in the UK.  If we make an offer of employment, we will need to check that you are eligible to work in the UK before you start work. 
Thank you for considering joining our team at WMCA. We look forward to receiving your application and the opportunity to work together towards our shared goals.

Attached documents
Mayoral Team PA and Diary Coordinator Draft JD Mayors Office 240524.docx

Company

WMCA has a dedicated careers portal for you to register and apply for jobs directly with us.  You can keep up to date with applications you have made, create a candidate profile and choose how we keep in touch with you.  You can access the careers portal here, https://wmca.wm-jobs.co.uk/members/

West Midlands Combined Authority (WMCA) was set up in 2016. We're made up of 18 local councils and 3 local enterprise partnerships (LEPs). Our goal is to make the West Midlands a happy, healthy, place to live. We do this by:

  • making it easier and safer to travel in and around the region
  • using derelict land to build homes
  • protecting our green spaces
  • making sure young people have the education and employment opportunities to make a great start in life
  • working together to support our communities and build a fairer, healthier and more inclusive West Midlands
  • tackling climate change 

Our role in the West Midlands has never been more important and in these extraordinary times we’ve shown we can step forward, speak up for our region and bring people together. Everything we do is focused on making life better for people in the West Midlands – that’s our reason for being here and it drives every move we make. We lead and support others to deliver our shared future vision for the region – a happier, healthier, better connected place to live and work.

We fully believe that we are only as great as the people who work for us and are committed to providing a positive, healthy and inclusive working environment where our people feel valued and respected. We’re ambitious, forward thinking and determined to find better ways of working, always leading the way in what we do. We trust and support each other to get the job done, and encourage creativity, originality and curiosity from those who work with us.

We’re committed to creating an accessible and diverse workplace, one that nurtures an inclusive environment where our people can be themselves. We are a “Leaders in Diversity” accredited organisation, are in the Inclusive Top 50 Employers List and are one of The Times Top 50 Employers for Women. 

If your values align with ours and you’re committed to working towards creating a future we can all be proud of, we want to hear from you.

Company info
Website
Telephone
0121 200 2787
Location
16 Summer Lane
Birmingham
West Midlands
B19 3SD
United Kingdom

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