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Mayoral Correspondence Assistant

Employer
West Midlands Combined Authority (WMCA)
Location
16 Summer Lane
Salary
£28,794 increasing to £33,038
Closing date
17 Jun 2024
Reference
WMCA/TP/151/280

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Job Details

Join our team here at WMCA as the new Mayor, Richard Parker, leads us into an exciting future for the region! We are seeking a dedicated and detail-oriented Correspondence Assistant to support the Mayoral Team in managing a variety of correspondence channels.
What will you be doing?
  • Draft responses to a wide range of policy issues on behalf of the Mayoral Team.
  • Flag emerging local issues to ensure timely attention.
  • Keep the Mayoral Director briefed on correspondence trends and sensitive communications from key stakeholders.
  • Update stock responses with the latest WMCA policy positions.
  • Oversee the West Midlands Mayoral correspondence process operated by the WMCA Customer Services Team.
  • Advise the Mayoral Director on improving the correspondence process.
  • Collaborate with the WMCA Customer Services team for a coordinated approach to correspondence.
  • Devise and produce proactive correspondence updates for individuals who have previously written on a topic.
  • Support the Mayoral Director by ensuring briefing materials are available and queries are effectively managed.
  • Work in line with best practices and WMCA employment policies.
  • Comply with all employment legislation and observe health and safety regulations.
  • Ensure cost-effective job activities that deliver value for money.
  • Work as a team, fully focusing on the Mayor's remit and agenda.
  • Manage correspondence efficiently and to a high standard.
About you.
  • Strong knowledge of the geography, culture, and issues in the West Midlands.
  • Excellent writing skills, with experience in managing a correspondence function being desirable. 
  • Ability to develop and maintain good relationships with the WMCA and local authority teams and officers. 
  • Ability to translate policy and delivery activities into clear and empathetic correspondence for a diverse audience.
  • Professionalism, trust, and honesty, with the ability to retain the trust of the Mayor and the Mayoral team. 
  • Strong interpersonal skills to handle enquiries from multiple sources and work under pressure with tight deadlines.
If you are enthusiastic about making a significant impact and being part of an inspiring journey with WMCA under the leadership of Mayor Richard Parker, we want to hear from you! 
How to apply. On clicking ‘apply for this job’, you will be prompted to create an account. You will have the opportunity to upload a CV, which will be used to auto-populate your profile. Please note, we do not see your CV once you have applied. Our shortlisting decisions are based on what you tell us in your profile - and so it is important to format your profile so that it really stands out. 
Make sure to include your employment history and include details of any essential education and qualifications. You will be asked to provide a supporting statement which should fully outline your suitability for the role. If you already have one that you have prepared earlier, you can simply copy and paste this into the application form. Applications submitted without a supporting statement will not be shortlisted.
Reasonable adjustments.If you have an accessibility need, disability, or condition that means you might require changes to the application or recruitment process (for example, you might need to submit your application in a different format), please get in touch with our Recruitment Team (careers@wmca.org.uk). We are here to assist and accommodate your needs.
Salary and benefits.We advertise salary ranges for job roles, with new appointments typically starting at the lowest salary point. In exceptional cases, where higher skill levels or experience are applicable, the salary point may be adjusted to secure the best candidate. This approach allows for potential year-on-year salary increases, offering progression and appropriate rewards to employees.
Location and working pattern.The location for this role is 16 Summer Lane. Hybrid working is not available for this role, and it is expected that you can commit to being in the office full time. 
Creating an inclusive workplace.We are dedicated to creating a diverse, inclusive, and authentic workplace that reflects the communities of the West Midlands region. We believe that building a team with varied backgrounds and experiences will benefit us as an employer and enhance our work.
WMCA holds diversity accreditations, such as the RACE Code Quality Mark, Armed Forces Covenant (Gold status) and has been recognised as one of the Inclusive Top 50 Employers and The Times Top 50 Employers for Women. We’re a Disability Confident Employer with ‘Leader’ status, committed to interviewing applicants with disabilities who meet all the essential role criteria. 
We recognise that certain groups, such as women and people of colour, may be less likely to apply for roles if they feel they do not meet all the requirements. However, we encourage individuals who are passionate about the role and want to make a difference to still apply. We value potential and encourage applicants to highlight their skills, including transferable ones, even if they don't fit the traditional "perfect candidate" mould.
Right to Work in the UKApplicants will need to evidence that they have the legal right to work in the UK, in accordance with UK Home Office requirements, before any employment offer can be confirmed. Non-UK applicants (excluding Ireland) will be required to hold a relevant Visa from the UK Visas and Immigration (UKVI). 
Thank you for considering joining our team at WMCA. We look forward to receiving your application and the opportunity to work together towards our shared goals.

Attached documents
Mayoral Correspondence Assistant JD.docx

Company

WMCA has a dedicated careers portal for you to register and apply for jobs directly with us.  You can keep up to date with applications you have made, create a candidate profile and choose how we keep in touch with you.  You can access the careers portal here, https://wmca.wm-jobs.co.uk/members/

West Midlands Combined Authority (WMCA) was set up in 2016. We're made up of 18 local councils and 3 local enterprise partnerships (LEPs). Our goal is to make the West Midlands a happy, healthy, place to live. We do this by:

  • making it easier and safer to travel in and around the region
  • using derelict land to build homes
  • protecting our green spaces
  • making sure young people have the education and employment opportunities to make a great start in life
  • working together to support our communities and build a fairer, healthier and more inclusive West Midlands
  • tackling climate change 

Our role in the West Midlands has never been more important and in these extraordinary times we’ve shown we can step forward, speak up for our region and bring people together. Everything we do is focused on making life better for people in the West Midlands – that’s our reason for being here and it drives every move we make. We lead and support others to deliver our shared future vision for the region – a happier, healthier, better connected place to live and work.

We fully believe that we are only as great as the people who work for us and are committed to providing a positive, healthy and inclusive working environment where our people feel valued and respected. We’re ambitious, forward thinking and determined to find better ways of working, always leading the way in what we do. We trust and support each other to get the job done, and encourage creativity, originality and curiosity from those who work with us.

We’re committed to creating an accessible and diverse workplace, one that nurtures an inclusive environment where our people can be themselves. We are a “Leaders in Diversity” accredited organisation, are in the Inclusive Top 50 Employers List and are one of The Times Top 50 Employers for Women. 

If your values align with ours and you’re committed to working towards creating a future we can all be proud of, we want to hear from you.

Company info
Website
Telephone
0121 200 2787
Location
16 Summer Lane
Birmingham
West Midlands
B19 3SD
United Kingdom

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