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Senior Portfolio Co-ordinator

Employer
Birmingham City Council
Location
Birmingham
Closing date
15 Jul 2024
Reference
1114

Job Details

Senior Portfolio Co-ordinator

Permanent Grade 5 - £40,221 - £48,474

Working 36.5 Hours per week

Job Overview  
 

You will be part of a supportive and dynamic team with the passion to improve the way we deliver services using digital technology to improve the lives of the citizens in Birmingham. You will be working as part of a multi-disciplinary team to help govern and support delivering complex portfolios, programmes and projects.  

The role of senior portfolio coordinator will be key to deliver the bold, ambitious Digital Strategy by driving all new requests for projects and programmes through from initiation into delivery. Understanding the problem to be solved, options and the prioritisation to ensure we deliver the highest value projects.  

Using your skills in IT, PMO, portfolio/ project management, problem solving and collaboration, you will be pivotal to helping us coordinate and enable good stewardship of programmes and projects to maximise value.  

 It’s an exciting time to join the DTS team, working towards a more agile approach and, where you get to work across all service areas. If you are enthusiastic, passionate about improving the way we work using modern technology and making a difference...whilst having fun, apply. 

What we are about  
We are newly formed Portfolio Office providing end to end support for the delivery of large-scale Digital and Technology Services projects, programmes, and portfolios. 

It's exciting times as we move towards a leaner, agile approach to delivery, putting the customer at the centre of our delivery is key to ensuring the right products are designed to support value and benefits being realised. We are working across multi-disciplinary teams and collaborating with the customer to co-create the way we design and deliver services to make a difference for Birmingham Citizens. We are about doing the right things through delivery of the right Products that truly add value.

We are committed to creating an environment that promotes diversity and inclusivity, healthy lifestyle choices, wellbeing, and balance. We are focused with supporting our team members with being the best they can be through supporting, coaching and providing development opportunities. 

What you will do  

  • Support the Portfolio & Demand Manager to manage the portfolio management processes and assist with supporting projects end to end, facilitating cross-programme/project communications and support all stakeholders. 
  • Ensuring access to tools and data to participate in or complete project activities and protecting portfolio value by monitoring programmes and projects, assessing portfolio health, and highlighting portfolio risks and project benefits (portfolio value). 
  • Support more junior members of the team, improve employee experience, provide, and articulate a clear sense of purpose, provide coaching and empower teams to become more proficient at portfolio coordination.  
  • Take on the direct management of moderate projects and tasks, apply an appropriate subset of project management approaches and support the team in taking on small projects  
  • Implement and apply portfolio and demand management policy, processes, principles, and practices to ensure appropriate, holistic, and strategic prioritisation and capacity planning 
  • Maintain portfolio-level financial management processes and templates and provide advice and guidance on their application, ensure projects adhere to financial management processes and that baseline portfolio data is maintained in line with finance records 

We will support you with  

  • An environment that values curiosity, autonomy and working in the open  
  • An engaged and supportive leadership with a clear vision  
  • Training and development opportunities to help you progress and be the best you can be  
  • An inclusive workplace committed to reflecting the public we serve  
  • A benefit package designed to promote a great work/life balance   
  • Exposure to all digital and technology teams and services areas across the council 

About us 

This is an exciting time to be joining Birmingham City Council’s Digital and Technology Services Department. We are Europe’s largest local authority, and with unprecedented investment in people and digital, a solid strategy, empowering leadership and a newly redesigned service to get behind, we are building digital services centred on the needs of our citizens, business and communities that will deliver on Birmingham’s bold ambitions for the city of today and tomorrow. 

We are a multidisciplinary team at the heart of transforming public services for the UK’s second largest city. We create, develop, deliver and operate an exceptionally diverse range of services that have a direct impact on improving the lives of 1.2m residents every day. 

We are embracing and promoting a truly digital, human centred approach for the whole organisation, underpinned by collaboration, openness and innovation. We take advantage of unparalleled access to data, doing things at scale and using technology creatively to re-imagine the way services are delivered and build the digital council of the future. 

You must upload a Supporting Statement and CV via the attachments part of your application. This is required for shortlisting; you need to describe how your experience and skills fit the essential criteria for the role as specified in the Person Specification. If you do not attach your Supporting Statement or CV your application will not be considered.

“Interviews for this post will take place virtually via video conferencing. Shortlisted candidates will be provided with further information”

For any informal enquires please contact: Katie Jones: katie.jones@birmingham.gov.com

Ref: BCC1114

We welcome applications from people with caring responsibilities and flexible working options will be considered.

Birmingham City Council is an accredited Disability Confident Leader employer, and we are committed to employing, retaining and developing all of our people.

We want to ensure your recruitment journey with us is a positive and equitable one, so please let us know if there are any reasonable adjustments, additional support, accessibility needs, or if there is any way in which we can support you through your application.

Proof of Right to work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed.

Job Description and Person Specification

Company

Working for Birmingham City Council is more than just a job; it's about making life better for the 1 million plus people who live and work in the city.

We welcome people from diverse and underrepresented communities and encourage applications from, those with caring responsibilities, Black, Asian and Minority Ethnic, neurodivergent, disabled and LGBT+ people. As part of our commitment to equality, diversity and inclusion, we are committed to promoting and supporting the physical and mental health of all our staff and removing barriers to improve inclusion.   We are making significant strides to understand and continuously improve our employees’ experience and we are committed to implementing progressive diversity talent management.

Information for applicants with a disability

We are a proud Disability Confident Employer.  We encourage applicants to disclose disabilities, so we can support them fully during our recruitment process and make any necessary reasonable adjustments. Please contact: 0121 675 7070 option 3 (lines open between 8.45am to 5.15pm Monday to Friday).

If you require an application in an alternative format, such as Braille or you are unable to complete an application form via WMJOBS, please contact bccHR@birmingham.gov.uk. When you have completed your application form this can be returned to bccHR@birmingham.gov.uk or for Braille applications these can be posted to, Recruitment Team, 2nd Floor, 10 Woodcock Street, B7 4BG.

The Council is a fantastic place to work. You will find an organisation that is both challenging and supportive; with a leadership impatiently adventurous in its pursuit of excellence. 

There is a clear vision which is ensuring that the Council is working for communities today and building for tomorrow, we focus our resources on five key priorities:

  • A Prosperous Birmingham: through a focus on inclusive economic growth, tackling unemployment, attracting inward investment, and maximising the benefits of the Commonwealth Games.
  • An Inclusive Birmingham: through a focus on tackling poverty and inequality, empowering citizens, promoting diversity and civic pride, and supporting and enabling all children and young people to thrive.
  • A Safe Birmingham: through a focus on making the city safer, safeguarding vulnerable citizens, increasing affordable housing, and tackling homelessness.
  • A Healthy Birmingham: through a focus on tackling health inequalities, encouraging physical activity and healthy living, supporting mental health, and improving outcomes for adults with disabilities and older people.
  • A Green Birmingham: through a focus on street cleanliness, improving air quality, continuing the route to net zero, and becoming a city of nature.

We see the Council’s role as providing strategic leadership – that’s being able to visualise a new future for the city and equipping others to share our vision. We want to ensure the provision of services for all, so we can support those least able to support themselves by working with partners and putting citizens and neighbourhoods at the heart of our decision-making.

We are always looking for people who put the customer at the centre of their approach, with a commitment to excellence to help us achieve our vision.  We will support you to develop and thrive in your role, building a pathway for long-term success, with lots of development opportunities, such as apprenticeships.

In return, we offer you excellent terms and conditions, generous annual leave, a great pension scheme, well-being support, annual travel passes and discounts at a number of city centre establishments.

Birmingham City Council is a Foundation Living wage employer - known as the Birmingham Living Wage. The Birmingham Living Wage, is determined by the Living Wage Foundation on an annual basis by the Centre of Research in Society Polity at Loughborough University. The current rate can be found at: www.livingwage.org.uk.   

For the awards and support for our employees, please follow https://www.birmingham.gov.uk/homepage/169/job_vacancies  

Company info
Website
Telephone
0121 675 7070
Location
Birmingham City Council
Birmingham
West Midlands
B2 2XU
GB

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