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Safeguarding and SEND Administrator

Sutton Coldfield Grammar School for Girls
Sutton Coldfield, West Midlands
Actual salary range: £25,517 - £32,156, (Full-time equivalent salary range: £28,282 - £34,834)
Closing date
15 Jul 2024

Job Purpose:

  • To enhance the school’s safeguarding provision as the non-teaching Deputy Designated Safeguarding Lead (DDSL).
  • To provide effective administrative support to Heads of Years, the DSL team and the SENDCo.
  • To support the safeguarding team with first interventions required to safeguard students and to be the lead for complex safeguarding cases.
  • To be the nominated lead for Emotional Based School Avoidance (EBSA) students within school.

Key Responsibilities:


  • Respond appropriately to disclosures or concerns which relate to the well-being of a student, ensuring safeguarding  concerns are recorded, allocated and addressed.
  • Initiate and refer students to external agencies; coordinate and track referrals, liaise as first point of contact, provide the necessary statutory and in-school data.
  • Plan and complete professional assessments of need and risk in respect of parents and carers, using the Local Authority procedures for children in need and at risk of significant harm.
  • Maintain accurate, confidential, and up-to-date documentation and record keeping on all cases of safeguarding and child protection, and report where required.
  • Manage the administration of My Concern and provide administrative support for the DSL and wider safeguarding team.
  • Act as lead professional for complex cases and coordinate external agency meetings, as required.
  • Assist with the preparation and distribution of regular safeguarding updates, and work with the pastoral team to offer DSL support in safeguarding concerns.
  • Liaise with the Attendance Officer to address attendance concerns as the Lead for EBSA within school.
  • Develop spreadsheets related to safeguarding and mental health trends from My Concern data to report to the DSL team.
  • Maintain, monitor and book staff training and induction with regards to Safeguarding and SEND.

SEND Administration

  • Monitor intervention study sessions and liaise with the Senior Leadership Team and SENDCo in evaluating the provision available.  
  • Support the SENDCo and HOYs in the administration of Pupil Profiles, ensuring distribution to staff, SENDCo file, pupil information file, parents or outside agencies, as applicable.
  • Liaise and communicate with external agencies, such as vision loss and hearing teams, to support SEND students, and other external agencies as appropriated under the guidance of the Deputy Headteacher – Student and Staff Development. 
  • Ensure all SEND information is up to date on SIMS and in the shared area.  
  • Update individual student information, e.g. medical management plans, and distribute as appropriate, ensuring that student logs are also maintained.  
  • Be responsible for the coordination of immunisations.


  • Promote the agreed vision and aims of the school and set an example of personal integrity and professionalism.
  • As a term of your employment, you may reasonably be expected to perform duties of a similar or related nature to those outlined in the job description.
  • This job description will be reviewed and updated periodically in order to ensure that it relates to the job performed, or to incorporate any proposed changes. This procedure will be conducted by the Headteacher/Line Manager in consultation with the post holder. In these circumstances, it will be the aim to reach agreement on reasonable changes, but if agreement is not possible, management reserves the right to make changes to the job description following consultation.

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