Administrative Assistant (Post Room)

Shire Hall, Warwick, CV34 4RL
Part Time salary £10,295 - £10,939 pa; Full Time Salary £15,238 - £16,191 pa
04 Sep 2017
19 Sep 2017
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Contract Type
Working Pattern

About Us

The Post Room at Shire Hall is a busy, hard-working and customer focussed team who undertake a variety of functions supporting our colleagues across Warwickshire County Council.

We are currently looking for an enthusiastic, proactive part time Administrative / Post Room Assistant to join the Facilities Post and Meeting Service, on a part time basis working 25 hours per week, every day Monday to Friday.

The Role

25.0 Hours per Week

£15,238 - £16,191 pa pro rata

As our Administrative Assistant, you’ll be based in the Post Room in Shire Hall, where you will be handling an average of 8000 outgoing and 12000 incoming mail items and supporting a wide variety of customers. You’ll be responsible for sorting, delivering and collecting post around our 4 buildings; Shire Hall, Saltisford, Northgate House and Barrack Street. On occasion this will include lifting or carrying larger, heavy items and equipment.  You’ll be walking and standing for long periods of time and use our Post Trolley for supporting the collection and distribution of the post. In addition you’ll be working within a small team, carrying out administrative duties including creating car park passes and ID badges.

For further details please see attached Job Description and Person Specification.

Key Requirements

The successful person will have previous experience of working in a front line customer service environment, preferably in a Post Room and be used to dealing with a variety of clients. This post will be dealing with c.8000 incoming and c.12000 outgoing mail items, and requires someone who is confident with interpreting handwriting. Good administrative, planning and organising and IT skills are also required.

For further details please see the attached Job Description and Person Specification

Additional Information & How to Apply

If you think you would like to join us working 25 hours a week Monday to Friday in this small but busy team, we would like to hear from you.  Please note that previous applicants need not apply, having already been considered. 

If you have any further questions or wish to know more about this vacancy please contact Jean Lines, Post Room Supervisor 01916 418156 or email or Viv Mann, Facilities Customer Service Manager on 01926 736306 or email

Closing Date:  17th September 2017

Interview Date:  25th September 2017

To apply for this vacancy please click on the ‘Apply’ button.

Our method of application is online, you will also be required to upload a supporting statement of how you meet the essential criteria.

Please note, CV’s should not been submitted unless asked to do so.

If you are unable to apply using the 'Apply' button please contact the Recruitment Centre on, including your contact details and any relevant screenshots.

You will be notified of our shortlisting decision via email, so please check your email and WMJobs account on a regular basis after submitting your application.

Rewards & Benefits of working for Warwickshire

It really is true that every single job role here at Warwickshire County Council contributes to bettering the lives of the people in our County; we want to do this for our employees, too. We are proud of our strong flexible working culture, including the opportunity for flexibility on working hours, technology to support remote working (such as light laptops and phones where the role allows).

Time to recharge is so important; we provide a generous holiday allowance which rises as you remain in employment with us. You get all Bank and public holidays off, plus all staff are given an extra day of holiday over Christmas.

As if that wasn’t enough, you’ll also have access to membership of the Local Government contributory pension scheme, childcare vouchers, a host of enhanced family friendly policies and some of the very best Learning and Development training courses to support your ongoing development.

We welcome applications from everyone and value diversity in our workforce.

Supporting documents
Job Description and Person Specification

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