Executive Director Personal Assistant - RT05624

Employer: Walsall Council
Location: Walsall
Salary: £31364 - £35745
Closing date: 15 Sep 2024
Reference: 455

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Sector: Local Councils
Job Type: Administration / Clerical / Secretarial - inc PA
Contract Type: Full time permanent
Working Pattern: Standard
Hours: Full-Time

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Job Details
Company

Job Details

Executive Director Personal Assistant - Ref: RT05624
Grade: G7 £31,364 - £35,745 (pay award pending)

The Personal Assistant (PA) to the Executive Director provides high-level administrative support, ensuring the smooth operation of the executive's office including supervision of other Director PA’s within the Directorate. The PA acts as a key point of contact among executives, employees, clients, and external partners.

Duties will include:

Calendar Management:

Manage and maintain the executive's schedule, including appointments, meetings, and travel arrangements.
Coordinate and organise meetings, ensuring all necessary materials are prepared.

Communication:

Screen and direct phone calls, emails, and other correspondence.
Prepare and edit correspondence, communications, presentations, and other documents.

Administrative Support:

File and retrieve documents and reference materials.
Collect and analyse data to prepare reports and documents.
Handle confidential information with discretion.

Meeting and Event Coordination:

Arrange and coordinate meetings and events, including logistics and catering.
Take notes and prepare minutes of meetings.
Coordinate and support special projects as assigned.
Ensure timely completion of projects and tasks.

Office Management:

Maintain office supplies and equipment.
Interact with external partners and manage professional relationships on behalf of the executive.

General Support:

Meet and greet visitors at all levels of seniority.
Provide general administrative support.

You must demonstrate Proven experience as a Personal Assistant or Executive Assistant, in addition to:

Excellent organisational and time-management skills.
Strong written and verbal communication skills.
Proficiency in MS Office and other relevant software.
Ability to handle sensitive information with discretion.
Strong interpersonal skills and the ability to build relationships with stakeholders.
Ability to multitask and prioritise daily workload.

View: Job Description and Employee Specification

This post is covered by the Government’s Code of Practice on the English Language Fluency Duty for public sector workers. The post holder will be required to communicate verbally with customers and provide advice and/or information in accurate spoken English.

Important note: When completing your online application form, you will be asked to enter supporting information. You must enter a detailed supporting information statement describing how your skills, abilities and experience meet the specific criteria included in the employee specification. If you do not include a supporting information statement, you will not be shortlisted. Please also ensure that you complete the work history and qualifications sections of your application form. Please do not add a CV as we do not accept them. See our Information for Applicants leaflet for further information.

Closing Date: 15th September 2024.

Company

Walsall Council

Here at Walsall, we want to attract the best talent. That's why - as well as a satisfying and rewarding job - we offer a range of attractive benefits. Working arrangements in most jobs are flexible (you may work flexitime, full or part time and job sharing is usually available) and you can expect generous holiday entitlements, a first class pension scheme and plenty of opportunities for training and personal development.

We advertise vacancies because we want the best talent available. If that's you, we're waiting for your application.

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