Administration Assistant - The Federation of Abbey Infant and Junior School

Administrative Assistant

37 hours per week
Grade B - Scale Point 3 - 4

Monday to Friday:  8.00am to 4.30pm Monday to Thursday 
8.30am – 4.30pm Friday
Term Time Only – Plus 5 Inset Days
Permanent

PREVIOUS APPLICANTS NEED NOT APPLY

The Governors of The Federation of Abbey Infant and Junior School wish to appoint an enthusiastic and dedicated Administration Assistant to assist with administrative support within the school offices.

The successful applicant will work in a very busy office, have the ability to work under pressure and be flexible at all times.  They will be required to carry out duties including:

• Reception duty, meeting a greeting children, parents and visitors to the school reception, signing in and out.
• Administration and maintenance of school meals.  Input and upkeep of pupil records, dietary requirements and creating daily registers.

• Processing orders on FMS (Schools Financial Management System).

• Administration for Off Site, On Site, After School, Extended Schools Activities and Music Tuition. Monitoring of income with Fund Manager and ParentPay.  Booking of events, services, transport and producing letters.
• Administration of Medical Tracker, Pupil and Staff Accident Reporting, Recording and Administration of Pupil Medication, requesting replacement medication and the completion of Care Plans.  In addition, the post holder will be trained as an appointed First Aider.
• Inputting attendance information onto SIMS.  Liaising with Parents / Carers relating to attendance and Leave of Absence.  Undertaking First Day Absence Calling.
• Data input within SIMS, ParentPay, Tali (Fund Manager) and FMS.  The appointee will be expected to train in other administrative tasks as required in order to provide cover in the case of absence

Application Form, Job Description and Personnel Specification can be downloaded from Sandwell Local Authority website or WM Jobs.  All completed application forms must be returned by email, post or delivered directly to either of the school offices.  Interested applicants can contact either school on 0121 429 2700 or 0121 429 1689.

Closing Date: Friday 4^th October 2024 at 12.00 noon

Short listing date:  Friday 4^th October 2024

Interviews:  W/C Monday 7^th October 2024

If you do not hear from us by Monday 7^th October 2024 unfortunately you have not been successful in your application.

The Federation of Abbey Infant and Junior School is committed to safeguarding and promoting the welfare of vulnerable groups including children, and expects all staff and volunteers to share this commitment.  An enhanced DBS clearance and satisfactory references are therefore required for this role.  This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent and spoken English is an essential requirement for this role.  Pre-employment checks will be carried out in line with KCSIE.

Hours: 

37 hours per week, term time plus 5 days, Permanent

Salary:

Band B, SCP 3-4 £22,737-£23,114 pro rata (£11.79-£11.98 per hour) (actual £20,288-£20,624 per annum) plus a Living Wage supplement to £12.00 per hour, payable from 1 April 2024

Address:

The Federation of Abbey Infant and Junior School
Maurice Road, Smethwick, West Midlands, B67 5LR
Barclay Road, Smethwick, West Midlands, B67 5LT

Closing Date:

Friday 4th October 2024 at 12 noon