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Personal Assistant

Employer
Solihull Metropolitan Borough Council
Location
Solihull
Salary
£35,745 - £41,418 per annum. Incremental progression subject to performance
Closing date
20 Oct 2024
Reference
SOL/TP/194/754
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Job Details

We have an exciting opportunity for an experienced Management/Executive level Personal Assistant looking to take the next step in their career.

You will:

  • Provide high level, professional management, project and personal assistant support to the Chief Executive.
  • Act as the interface between the Chief Executive and a wide range of contacts, both internal and external and at all levels across the Council (including elected members).
  • Develop a thorough understanding of the Chief Executive’s priorities and ways of working in order to effectively support workflow and output.
  • Be proactive in ensuring continuous improvement in all office processes and systems.

To be successful in the role of Personal Assistant to Solihull Council’s Chief Executive, you will have significant experience of:

  • PA support at a managerial level.
  • Complex diary management.
  • Building and maintaining professional engagement and interaction with a wide range of stakeholders.
  • Organising and managing high levels of competing demands and conflicting priorities.
  • Confidently using systems, applications and software (MS Office or similar) for correspondence and to produce briefing documents, summaries and reports for senior management.

This fast paced and varied role is an excellent opportunity to work at the heart of Solihull Council and establish new ways of working alongside the Chief Executive and in partnership with a high performing Executive PA team across the organisation.

We also offer:  

  • A range of flexible working options  
  • Generous annual leave entitlements with the opportunity to purchase up to 10-days additional leave per year
  • A flexitime scheme with up to 24 days per year  
  • Access to our Employee Assistance Programme – a 24 hour independent, free and confidential advice and support service
  • Family and carer friendly policies
  • Access to the Local Government Pension Scheme
  • Employee benefits including staff discounts, subsidised travel passes and Cycle 2 Work Scheme

Please note, this role can be worked on a hybrid basis, however, due to the nature of the role, it is likely that the successful candidate will be in office in Solihull a minimum of 2-3 days each week. 

To apply, please click on the link below. In addition to uploading your CV, you will be asked to provide a supporting statement that clearly outlines how you meet the essential criteria on the job description and person specification attached. 

Please note – this should be in your own words and reflect your own experiences, using specific examples to support your answer. 

Closing date - 20th October 2024. We reserve the right to close this advert early should sufficient applications be received, therefore early applications are encouraged.

If you have a specific question regarding this post, please contact Jane Tattam, Executive Assistant by email at jtattam@solihull.gov.uk or telephone 0121 704 8312.  

Solihull Council is proud to be an Equal Opportunities Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees - a place where we can all be ourselves and succeed on merit.

Solihull Council has a responsibility for, and a commitment to, safeguarding and promoting the welfare of children, young people and adults at risk and requires all staff and volunteers to share this commitment.

Attached documents
Job Description & Person Specification

Company

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About Solihull Metropolitan Borough Council

Solihull

Solihull is regarded as a popular and vibrant place to live in the UK. As one of the most prosperous towns in the Midlands, almost two thirds of our borough is designated as green belt. We have over 1,500 acres of parks across the borough, with 16 Green Flag Awards. Solihull is very well connected, with great transport links such as the M40, M42 and M6 all close by, and an excellent rail network, plus, of course, an international airport. We are home to the award-winning Touchwood Shopping Centre, National Exhibition Centre, Resorts World Birmingham, and the Resorts World Arena.

It is an exciting time for Solihull, although we are a relatively small local authority (c. 6000 employees), we still have ambitious plans including the development of UK Central and HS2.

Here at Solihull Council, we want to ensure that all our citizens have an equal chance to share in Solihull’s success. We do this by putting our customers at the heart of everything we do.

We recognise that our employees are the key factor in achieving our vision and as such, we are always on the lookout for talented individuals, who want to make a real positive difference to people’s lives and can help us to continue building on our success.

Both Smarter Ways of Working and Employee Wellbeing are key Council Priorities.

The transition to Smarter Ways of Working has presented us with the opportunity to re-think how and where we work. With the option to access portable technology, dependent upon the requirements of the role, a lot of our people are not bound to a single workplace or traditional ways of working, with many choosing to spend a good proportion of their week working from home.

tomOur people told us that they value flexibility, and that choice enables them to have a better work-life balance, manage family responsibilities, enhance their personal wellbeing, and continue to deliver excellent outcomes for the residents of Solihull.

Our people are our number one asset, and our aim is to have a healthy, happy engaged and thriving workforce.

Wellbeing is at the heart of our employee offer and we are a bronze accredited West Midlands Combined Authority Thrive at Work employer.  This recognises our commitment and action in support of employee wellbeing; we are currently working towards silver accreditation.

Unpaid carers carry out a key role within our community and know that this can be challenging when combined with employment.  Our Carer’s Policy and the ongoing support we give to our employees has resulted in us winning Employer of the Year 2022 at the Carer Friendly Awards.

We will offer you:

  • A friendly, supportive and inclusive working environment;
  • Competitive salaries including, for those at the top of their scale, the opportunity to receive a non-consolidated lump sum;
  • A range of flexible working options;
  • Annual leave starting at 25 days and rising to 30 days after 5 years' service in addition to public holidays with an opportunity to purchase up to 10 additional days' holiday per year;
  • A generous flexitime scheme (available for most roles);
  • Access to the Local Government Pension Scheme;
  • A wide range of learning and development opportunities;
  • A range of family friendly policies;
  • Employee benefits including subsidised travel passes, Cycle 2 Work Scheme, confidential Employee Assistance Programme and staff discounts.

Solihull Council is proud to be an Equal Opportunities Employer.  We celebrate diversity and are committed to creating an inclusive environment for all employees – a place where we can all be ourselves and succeed on merit.

As users of the Disability Confident Scheme, we guarantee to interview all disabled applicants who demonstrate they meet the minimum criteria for the vacancy.

Solihull Council has a responsibility for, and is committed to, safeguarding and promoting the welfare of children, young people and adults at risk, and requires all staff and volunteers to share this commitment.

For roles eligible for a Disclosure and Barring Service (DBS) check this will be indicated in the advert and supporting recruitment documents.  Where the post involves working with children, other vulnerable groups or in a position of trust it is exempt from the provisions of the Rehabilitation of Offenders Act 1974.  Further guidance is available at https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/945449/rehabilitation-of-offenders-guidance.pdf

Please note, where sufficient numbers of applications are received, we reserve the right to close a vacancy before the advertised closing date. We therefore advise that you submit your application as soon as possible.

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Company info
Website
Telephone
0121 704 6000
Location
Council House
Manor Square
Solihull
West Midlands
B91 3QB
United Kingdom

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