Join Our Team to Make a Difference in Warwickshire!

Are you a resilient, highly organised, proactive, and skilled Personal Assistant looking to work in an award-winning organisation which offers you a dynamic and supportive environment?

Warwickshire County Council is looking for a talented person to support our Chief Executive.  We are seeking an individual who will thrive in a reactive and complex role. This is a unique opportunity to be at the heart of democracy helping to shape the future of Warwickshire.

About You:

You will be a seasoned Personal Assistant (PA) with experience of supporting senior executives. You will have the following skills and experiences: -

Skills

• The ability to work positively in a complex and multi-million-pound political organisation.
• Be able to showcase resilience and calm during high-pressure situations.
• Exceptional communication skills, both written and verbal, with the confidence to engage with people at all levels.
• A proven ability to manage complex schedules, multiple tasks, and reactive situations with grace.
• Comfortable in handling sensitive and confidential information with discretion and professionalism
• Be proficient in Microsoft Office and other relevant software, such as those used for audio typing.

Experiences

• A background in providing high-level support, particularly in a public sector or local government setting.
• A proactive problem solver who can multitask and think ahead to provide solutions.
• Providing a hospitable and welcoming environment for senior leaders and stakeholders.

Ultimately, our Chief Executive is looking for an individual who will support and enable her in all aspects of her role to ensure she can fulfill their duties effectively and efficiently for Warwickshire.

Key Responsibilities of a Personal Assistant (PA):

• Provide direct, proactive, and confidential support to the Chief Executive, managing all correspondence, enquiries, travel arrangements, and diary management.
• Act as the first point of contact for the Chief Executive's office, presenting a professional image and managing requests from internal and external sources.
• Liaising with Councillors and MPs when needed
• Oversee and co-ordinate meetings and events, this can include providing hospitality, preparing the necessary paperwork/materials, recording comprehensive minutes, tracking actions.
• Anticipate needs, exercise sound judgment, and proactively assist the Chief Executive in discharging her strategic and managerial responsibilities.
• Maintain and manage sensitive information with the highest level of confidentiality and discretion.
• Foster positive relationships with internal and external stakeholders, enabling effective communication and interaction with the Chief Executive.
• Collaborate with the Executive Support Team to ensure seamless operations and provide reliable cover during absences.

Benefits of Working at Warwickshire County Council:

• A competitive salary, pension scheme and generous annual leave.
• Free Parking at our Warwick site.
• Lifestyle discounts with our benefits provider.
• Car Lease Scheme.
• Purchasing of additional annual leave.
• Cycle to Work scheme.
• Gym membership discounts.
• Shared Cost AVC pension scheme.
• Health Cash Plan.
• Free Will Writing scheme.
• Access to ongoing learning opportunities.
• Multiple staff networks for participation and support.

Why Warwickshire?

We are proud of our culture which centres on work-life balance, professional growth, and genuinely caring about our people.

To find out more about Warwickshire County Council, our Chief Executive and the role please see our attached candidate application pack and job description.

How to Apply:  If you are ready to take the next step in your career and want to be part of an organisation that makes a difference, apply now to join Warwickshire County Council.

Closing Date: Midnight 21^st October 2024

Shortlisting: 22^nd to the 25^{th of} October 2024
Interviews: 1^st and 4^th November 2024

Should you have any questions or require further information on this role please contact: Marie McClay – Specialist Recruitment Team Manager - mariemcclay@warwickshire.gov.uk

If you require application forms in an alternative format / language or any adjustments to be made throughout the application process or upon appointment, please contact hrandpayroll@warwickshire.gov.uk and we will make every effort to meet your specific requirements. 

Warwickshire County Council is committed to equality of opportunity for all employees and is keen to address areas of under representation in its workforce. See?more