An exciting opportunity has arisen for us to recruit an Administrative Assistant to play a key role at Hallmoor School which is part of Forward Education Trust, a growing Multi Academy Trust established in 2017 serving special schools across the West Midlands area. Hallmoor educates children and young people from age 4 to 19 years. We currently have 275 on roll.

The successful candidate will be professional, able to work under pressure and to tight deadlines. They will be able to multitask and manage a varied workload prioritizing in a fast-paced environment. They will have strong ICT, literacy and communication skills.

Working with our small friendly school office team offers an exciting range of challenges, you are at the centre of the efficient working of our school liaising directly with our most important stakeholders – our children and young people, their families and our staff team. You will have a direct impact on helping to ensure our school remains successful in the care and education of our children.

Key responsibilities will include;

• providing an efficient and effective administrative service to the school
• providing excellent reception and switchboard support to the school
• administration of pupil records including pupil attendance and dinners school meals administration
• supporting attendance requirements
• supporting with financial administration including raising purchase orders and administering online parent payments

The Trust is committed to providing continuous professional development for all staff and will endeavour to offer a supportive, motivating, and engaging working environment.

We also offer sector competitive pay, a 24/7 employee support helpline, access to FET HUB – our rewards and wellbeing platform, as well as working with a supportive team in a friendly and inclusive working environment.

Forward Education Trust is committed to recruiting and retaining the highest quality staff. To do this, we have an Employee Value Proposition offering a range of benefits to help our staff on a personal and professional level, which includes:

• Teacher’s Pension Scheme or Support Staff Local Government Pension Scheme employer contribution
• FET HUB – all employee information all in one place
• paid for health cash plan - employee and dependent children benefit, with option to add partner
• employee questionnaire - consultation with staff on a range of issues and ideas
• salary sacrifice scheme
• cycle to work scheme
• access to the NHS approved Thrive app, supporting mental health and wellbeing
• comprehensive induction and probation support and an ongoing performance management and appraisal system
• easy purchase scheme, salary deduction
• Smart Tech in association with Currys
• enhanced Employee Assistance Programme
• free, totally confidential advice with face-to-face consultations
• personal and professional learning and development, including FLICK online learning
• access to discounts and offers from Reward Gateway and MyPerks
• occupational health service to support the needs of individual staff
• staff recognition, e-cards to celebrate success among colleagues, awards throughout the year in line with Trust behaviours and values
• Mental Health First Aiders
• policies being developed to support positive health and wellbeing, family friendly working, special leave of absence, flexible working and menopause
• a commitment to develop new ideas to show we really value what you do for our children

  This post is covered by Part 7 of the Immigration Act (2016). Therefore the ability to speak fluent and spoken English is an essential requirement for this role.  

Please apply online 

The Trust may review applications upon receipt and may call applicants for interview prior to the advert closing date. Therefore, you are encouraged to make an early application for this role and we reserve the right to close the vacancy earlier than the advertised closing date. 

Please note that only fully completed Forward Education Trust Application forms will be accepted; we will not read accompanying Curriculum Vitae (CV) or accept them in place of an application form.   

If you do not hear from the school within 14 days of the closing date, please assume that your application has not been shortlisted.

This school is committed to safeguarding and promoting the welfare of children and expect all staff and to share this commitment. The successful candidate will be subject to necessary pre-employment checks, including: an enhanced DBS; Prohibition check (where applicable) Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work.  All applicants will be required to provide two suitable references. An online search will also be carried out on all shortlisted candidates. 

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide. 

This post is not part of the City Council and the successful candidate will not hold a Birmingham City Council Contract of Employment.