Place, Arts & Economy

Fixed Term Contract/ Secondment until 30/09/26

37 hours per week

Here at Warwick District Council, we pride ourselves on the fact that we offer you a great place to work.

We achieve our goals by recruiting and retaining motivated, empowered and flexible staff. We are committed to training and development, and we encourage a healthy work-life balance.

We offer the rewards and benefits that make it a great place to work.

People like you

We offer a wide range of career opportunities at every level of the organisation. From apprenticeships to senior management, permanent to fixed term contracts or part-time working, we have something for everyone.

The Arts Section is a department within Warwick District Council that manages the Royal Spa Centre (theatre and cinema), Royal Pump Rooms and Leamington Town Hall. Staff working for the Arts Section are based across these sites. Work is varied and is about meeting artists, producers and the public, collaborating with them, and working out how we can best support each other in our mission to provide ‘inspiration and opportunity for all’ through the events and initiatives we organise and deliver.

We are looking for a full time (37hrs/week) Event Coordinator to manage the internal and external room hire at the Royal Pump Rooms, Town Hall and Royal Spa Centre.

At least 1 years’ experience of organising professional events is essential as well as experience of negotiating the terms of contracts and producing hire quotations and financial settlements. In your application, please include evidence of

• An awareness of health and safety regulations
• An understanding of basic budgets and costings, and sound mathematical skills
• An understanding of the conference and events industry
• Your ability to use ICT, including word processing, email and spreadsheets
• Experience working in the hospitality/events sectors, providing excellent customer service

Please consider this role if you believe your strengths lie in organisation, communication, and administration, and you want to build up experience in the event industry.

You will be based in the Programming and Marketing team but the role will have close ties with Customer Services, Technical and Facilities, and Collections and Engagement.

You will be responsible, diligent and take pride in your work, delivering excellent customer service through timely responses to enquiries, punctuality and by working closely with the client to deliver what they need.

You are not expected to work at or promote the events you organise but you are the conduit between the client and the necessary delivery teams.

You will receive hire enquiries from Warwick District Council, members of the public, private companies, charities, community projects, and tenants of the buildings via email and telephone. You will manage the cloud-based diary, conduct site visits, create quotes, issue contracts and invoices, and ensure everything is in place for events to go smoothly.

You will also be expected to provide administrative support to the Programming and Marketing Manager and Supervisor by running financial reports, setting up suppliers and debtors on the council’s finance systems and supplying data to teams for monthly KPI reporting.

Hybird working - we would expect the Events Coordinator to work in the office at 3-4 days a week.

If you have any questions or wish to have an informal discussion, please contact Laura Wyatt by email laura.wyatt@warwickdc.gov.uk or telephone on 01926 737155

Closing date: 01/12/2024

Interview date/s: 09 and 10/12/2024
 

To apply for this vacancy please click on the 'Apply' button.

It is important that you fully complete all sections of this application. Only information contained in the application will be used for shortlisting.

Please do not attach CVs as these will not be considered

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Equality - what we aim to do

Internal applicants only: please note if you are applying for a secondment position, you must seek approval from your current line manager before applying.

If you are unable to apply using the 'Apply' button, please contact HR Support on vacancies@warwickdc.gov.uk including your contact details and any relevant screenshots.
 
 You will be notified of our shortlisting decision via email, so please check your email on a regular basis after submitting your application.

As part of being a Disability Confident employer we guarantee to interview anyone with a disability whose application meets the essential criteria for the post. By ‘essential criteria’ we mean that you must provide us with evidence in your application form which demonstrates that you meet the level of competence required for each competence, as well as meeting any of the qualifications, skills or experience defined as essential in the person specification.  To be considered under the Guaranteed Interview Scheme (GIS), applicants must disclose that they have a disability and would like to be considered for the scheme.

Should you require application forms in an alternative format / language or any adjustments to be made throughout the application or recruitment process or upon appointment, please contact vacancies@warwickdc.gov.uk  and we will make every effort to meet your specific requirements.