Office Manager/Headteacher's PA

Job start date: 3 February 2025  

Hours per week: 37 hours per week, term time only, 40 weeks per year  

Mansfield Green E-ACT Primary Academy
Albert Road
Aston
Birmingham
B6 5NH
Telephone number: 0121 464 6590

Contact email: Recruit@E-ACT.org.uk

Contract type: Fixed term till 13 February 2026

E-ACT Mansfield Green Academy | Believe, Achieve, Succeed

E-ACT Mansfield Green Academy is a vibrant and inclusive primary academy in the heart of a vibrant community. At E-ACT Mansfield Green Academy, our vision is clear: to provide a happy, safe, and inclusive school environment where consistency and high expectations empower every pupil to reach their full potential.

We believe in the power of teamwork, supporting one another and collaborating closely with families, pupils, and the wider community to create a strong network of support. Within our inspiring environment and through our rich, exciting curriculum, we instil in our children a sense of aspiration and determination to achieve their dreams.

Honesty, fairness, and trust are the cornerstones of our academy, creating an environment where everyone feels valued and supported on their educational journey.

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Join us in Opening Minds, Opening Doors!

Are you ready to embark on a rewarding journey within an educational community that values diversity, encourages collaboration, and celebrates excellence? to lead and manage the academy office and administrative processes to ensure the smooth running of the academy. The successful candidate will also provide confidential, administrative and organisational support to the Headteacher, Senior Leaders and academy staff.

Key responsibilities

• responsible for managing the Academy office, including line management of administrative and reception staff
• responsible for maintaining effective and efficient administrative procedures supporting the Academy
• provide confidential, efficient administrative support for the Headteacher and SLT including the presentation of strategic documentation
• provide excellent customer service to all external and internal customers
• responsible for the academy’s single central record and visitor safeguarding procedures
• oversee the academy’s procurement processes

Maternity Cover.

Qualifications and Skills:

• Maths and English GCSE at grade C or above
• relevant qualifications in office administration and IT applications desirable
• experience of running effective administrative, clerical and financial systems, ideally within a school
• the ability to write clearly and concisely and to produce and maintain documents and systems

What are we about?

Outstanding Teaching and Learning: We strongly believe that outstanding teaching and learning are the keys to unlocking exceptional outcomes for our children. You will play a pivotal role in delivering high-quality education that nurtures the minds of our students.

Advocacy and Inclusion: At our academy, every child matters, regardless of their background. Your role will involve providing each child with a fantastic, inspiring, and inclusive education that recognises and celebrates their individuality.

People-First Culture: We proudly celebrate the diversity of our academy and our community. Join us in co-constructing the essence of an extraordinary workplace and learning environment where both staff and students feel valued and included.

Collaborative Excellence: Our exceptional staff collaborate across our 38 academies to share ideas and problem solve. You will have the opportunity to share your skills, hear from experts and work with staff across the country to develop your practice.

About E-ACT:

Join a trust that is going places!

Having recently won MAT of the Year 2023 at both the MAT Excellence Awards and National School Awards, this is a very exciting time to join us! Why do we feel we have been recognised as a strong MAT? It is down to our dedicated, talented staff that are committed in delivering nothing but excellence for all our children and young people.

We all pride ourselves in fostering a people-first culture, which extends to all our pupils, staff, and stakeholders. We are proud to lead a community of 38 academies, educating of over 25,000 pupils across our five core hubs. Our staff satisfaction is above national benchmarks and we run a range of projects and programmes to address key topics such as workload and wellbeing.

Our Opening Minds, Opening Doors strategy is at the forefront of everything we do, we don’t just prepare our pupils for the world; we equip them to thrive and succeed within it. Through our collaborative approach to education, we aim to open doors to a world of opportunities, where every child can pursue their dreams.

Want to be a part of something extraordinary?

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Benefits: Collaborative Working: Thrive in an environment that values teamwork and collaboration, fostering a culture of shared knowledge and collective success.

Support System of 38 Academies: Be part of a network of 38 academies, providing a dedicated support system and opportunities for professional growth and collaboration.

Employee Assistance Program (EAP): Access to confidential counselling services, providing emotional support and guidance when needed.

Cycle to Work: Enjoy a healthy commute with our cycle-to-work programme, making bicycles more affordable.

Electric Car Scheme: Take advantage of our environmentally friendly initiative, making electric vehicles more accessible for a sustainable and efficient commute.

Generous Pension: Secure your future with a robust pension plan, ensuring financial well-being during retirement.

This post is covered by Part 7 of the Immigration Act (2016). Therefore the ability to speak fluent and spoken English is an essential requirement for this role.

How to apply:

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E-ACT is committed to promoting equality, challenging discrimination and developing community cohesion. We welcome applications from all sections of the community.

This school is committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. The successful candidate will be subject to all necessary pre-employment checks, including:

enhanced DBS; Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work.   All applicants will be required to provide two suitable references.  

An online search will also be carried out as part of due diligence on all short-listed candidates.  

This post is not part of the City Council and the successful candidate will not hold a Birmingham City Council Contract of Employment.  

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account.  

Further information about filtering offences can be found in the DBS filtering guide.