Senior Office Manager

Start date: 1 April 2025

Hours per week: 36.5, All year round

Harborne Primary School
Station Road
Harborne
Birmingham
B17 9LU
Telephone number: 0121 464 2705

Contact email: recruitment@harborne.bham.sch.uk

Contract type: Permanent  

Harborne Primary School is a four-form entry school split over two sites. We are a happy, warm and friendly community school with pupils and families from a wide range of beliefs, cultures and backgrounds and we celebrate diversity whenever we can.

Harborne Primary School is looking for a highly motivated and forward -thinking senior office manager with a desire to make a difference. The successful candidate will also provide confidential, administrative and organisational support to the head teacher, senior leaders and school staff.
We are looking for a professional and skilled individual who has the passion and energy to work within our busy school office team. You will need to have excellent communication, organisational and customer service skills and be fully proficient in the use of a variety of IT systems including MS Office.
We are a forward-thinking team and require a leader who can drive and support change with the ability to take on ad hoc school projects. You will need to be able to form positive relationships with our children, staff, parents, governors and visitors.
You will need to be flexible, responding to priorities and problem solving as required. The successful applicant will be required to provide support to the head teacher and to oversee and support both administration teams at both sites during the normal working week.

Key responsibilities

• to manage the efficient and effective running of the school office, devising new systems as required and improving business efficiency and quality standards
• supervision of staff as required
• responsibility for establishing contacts with a variety of outside suppliers of goods or services, the receipting of goods and invoice processing through FMS
• management, collection and reconciliation of school monies and providing statistical information as required; administering free school meals and milk in schools scheme
• responsibility for managing the petty cash and school fund account
• responsibility for administering schools’ admissions procedures and accurately maintaining the pupil related information system on SIMs
• responsibility for completing staff returns, and reconciling queries
• managing the quality clerical support including emails, word processing, reprographics and filing
• responsibility for ensuring that welcoming, calm and effective main office and reception
• working closely with and taking direction from the school business manager in administrative and office routines
• manage the organization of school visits, camps and extra- curricular activities
• to organise daily/ long term supply needs of the school
• to adhere to the ethos of the school
• to promote the agreed vision and aims of the school

This post is covered by Part 7 of the Immigration Act (2016). Therefore the ability to speak fluent and spoken English is an essential requirement for this role.  

How to Apply

To apply please visit our school website for an application pack.

This school is committed to safeguarding and promoting the welfare of children and expect all staff and to share this commitment. The successful candidate will be subject to necessary pre-employment checks, including: an enhanced DBS; Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work.  All applicants will be required to provide two suitable references. 

BCC is a Living Wage employer

Rehabilitation of offenders: This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.

An online search will also be carried out as part of due diligence on all short-listed candidates.