Administrator
- Employer
- The Haven School
- Location
- Dunston Business Village, Stafford
- Salary
- £20 000-£24 000
- Closing date
- 25 Feb 2025
- Reference
- Haven
View more categoriesView less categories
- Sector
- Education
- Job Type
- Administration / Clerical / Secretarial - inc PA, Schools / Academies - Support staff roles, All non-teaching - support staff jobs
- Contract Type
- Permanent
- Working Pattern
- Term time
- Hours
- Full-Time, Part-Time
Job description for the post of: Administrative Assistant
Job details
Salary: Dependent upon experience
Hours: Monday to Friday 8.30-3.00 (negotiable)
Contract type: Permanent Salary based on experience £20 500-£23 500 pro rata
Reporting to: Business Support Officer
Main purpose
The administrative assistant is responsible for supporting with the administrative, financial and organisational processes within the school. They will also act as the initial point of contact for parents, visitors and other stakeholders so will be an ambassador for the school and embody the value, vision and ethos of the school in all interactions.
Duties and responsibilities
General Administration
Update manual and computerised record/information systems
Update and maintain the school calendar
Assist with managing the school’s email inbox, ensuring the school meets its expected response times and emails are forwarded to the relevant staff member as necessary
Manage and organise completed forms from parents
Organise and distribute incoming and outgoing post
Provide administrative support to staff as needed
Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary
Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required
Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times
Attendance administration
Monitor and maintain an accurate record of pupil attendance, producing reports as necessary
Monitor the late arrival of students and contact parents/carers to identify reasons for nonattendance, ensuring all safeguarding procedures are followed
Reception
Act as the first point of contact for parents and visitors arriving at the school
Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner
Seek support from other colleagues where necessary to respond to complex enquiries
Respond to messages promptly and accurately, passing on information to relevant staff
members as necessary
Assist staff and students with the information and support they need
Security
Control access to the school in line with the school’s safeguarding procedures, including signing-in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures
Be alert to unknown individuals on the school premises and report any concerns in line with the school’s procedures
Written communication
Write and send email responses that are professional and uphold the school’s vision and values
Update and distribute online and offline communications (e.g. letters, newsletters, social media posts etc) to parents, staff and other stakeholders
Finance
Collect, record and issue receipts for payments from parents
Carry out financial administration in line with the school’s procedures
Other areas of responsibility
Read and follow the relevant school policies
Undertake training required to develop in the role
Ensure all duties and responsibilities are undertaken in line with the school’s health and safety policy
Contribute to the safety of children and young people and protect them from harm
To check paperwork for young people with medical conditions is up to date and procedures are followed in line with our supporting students with medical conditions policy.
Communication
Communicate effectively with students, parents and carers.
Follow schools’ processes and procedures for communication.
Working with colleagues and other relevant professionals
Collaborate and work with colleagues and other relevant professionals within and beyond the school.
Develop effective professional relationships with colleagues.
Safeguarding
Work in line with statutory safeguarding guidance (e.g. Keeping Children Safe in Education, Prevent) and our safeguarding and child protection policies.
Work with the designated safeguarding lead (DSL) to promote the best interests of students, including sharing concerns where necessary.
Promote the safeguarding of all students in the school
Supporting Documents for Administrator
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