ACADEMY FINANCE OFFICER (part time)
This is a part time appointment on SCP 31-34, FTE £28,221- £30,756, pro rata for 41 weeks, 21 hours per week. Working hours by negotiation, but within the school core hours of 8.30 am -5.00pm
Actual Salary £14,523-£15,828
Closing date Monday 24th September 12.00pm 2018
Interviews week commencing Monday 1st October 2018
The Tanworth in Arden Academy Trust comprises a primary school and nursery located in the picturesque village of Tanworth in Arden in South Warwickshire. We have 210 pupils on role in school and a further 38 Ofsted registered capacity in our nursery.
The Academy Finance Officer plays a key role in the academy as part of the Senior Leadership Team. Sound financial management and budget control are key requirements of this role, together with the ability to work flexibly as part of a team taking a full part in the life of our successful, busy primary school and nursery.
The Academy Finance Officer (AFO) holds a key post of responsibility within the Academy. Reporting directly to the Headteacher and the Chair of Governors, the AFO is responsible for ensuring all financial aspects of the academy run effectively and efficiently. The AFO is a member of the Senior Leadership Team and is expected to contribute significantly to the maintenance and continuous improvement of the Academy’s accounting, financial management, operating, budget monitoring and reporting systems
Strategic leadership and management
- Participate as a full member of the Senior Leadership team
- Responsibility for the direction and outcome of the Academy’s Finances.
- Responsible for tendering of services to ensure best value and securing contracts for the benefit of the Academy
- Contributing to the Academy’s Development Plans, advising on financial implications of strategic objectives and immediate operational issues
- Managing other financial administrative staff
- Planning, setting and monitoring the Academy budgets (School, Nursery and Ark)
- Detailed knowledge of all available Education Funding Agency (EFA) and other government funding and impact on Academy budget.
- Preparing detailed management accounts for the Chair of Governors and Head teacher at regular intervals, to include budget monitoring, projected financial year end out turns and three year projections.
- Ensure statutory returns to the EFA and DFE are completed accurately and submitted on time for inclusion in the Whole Government Accounts.
- Managing the efficient operation of the Academy accounting functions, e.g. orders, payment of invoices, operation of Academy bank account and credit card and reconciliation of Academy bank account.
- Responsibility for all payroll related matters for entire Academy staff. Processing staff claims relating to periods of sickness absence.
- Be a signatory on the Academy bank account and hold a school credit card.
- Manage the Devolved Formula Capital budget and other capital grant bids.
- Liaise with the Tanworth Educational Foundation, The PTA and other donors to secure additional income to support educational projects.
- Ensure the Academy maximises eligibility for the Pupil Premium grant and send required returns and evaluations as appropriate.
- Work with the SLT to maximise income streams to fund special needs care
- Ensure timely invoicing of unrestricted income streams e.g. Nursery and the Ark.
- Ensure outstanding debts are recovered and reported.
- Provide accurate and timely data and information to the Accountants and Auditors for completion of the statutory accounts.
- Complete and maintain an asset register of all assets beyond the agreed capitalisation limit, depreciating annually for statutory accounting purposes.
- Create and maintain a balance sheet for inclusion in the annual statutory accounts.
- Complete VAT returns using the VAT 126 Charity reimbursement method.
- Source and maintain the appropriate insurance policies for the academy.
- Manage the tendering of services and contracts ensuring best value.
- Ensure all Academy purchases are obtained under best value conditions.
- Awareness and understanding of funding streams and to prepare and submit bids to generate additional income.
- Hold a key for the Academy’s safe and make regular checks on cash held in school to ensure compliance with Academy insurances.
- Responsibility for the Academy ParentPay cashless payment system
- Be aware of and comply with policies and procedures relating to child protection, equal opportunities, health and safety and security, confidentiality and data protection; reporting all concerns to an appropriate person.
- Carry out all duties with regard to the school’s policies and codes of conduct.
- Participate in training and other learning activities as required and participate in appraisal and professional development.
- Set high expectations of conduct, whilst acting as a good role model for others.
- Ensure that output and quality of work is of a high standard and complies with current legislation / standards.
This job description sets out the main duties of the post at the date when it was drawn up; it does not provide an exhaustive list of duties. Duties may vary from time to time without changing the general character of the post or the level of responsibility. Such variations are a common occurrence and cannot justify a reconsideration of the grading of the post.
The appointment will be subject to a DBS check, suitable references and a six month probationary period
Completed applications should be sent to firstname.lastname@example.org