Clerk To Governors - St Margaret's Church of England Primary School

St Margaret's Church of England Primary School
£16,626 - £17,972 pro rata
13 Sep 2018
23 Sep 2018
Job Ref
Contract Type
Part time permanent
Working Pattern
Term time
£16626.00 - £17972.00 pro rata p.a. Incremental progression is dependent on performance.



To act as Clerk to the Governing Body, working efficiently with the Chair of Governors, Headteacher and other Governors, and be responsible for advising the Governing Body on constitutional matters, duties and powers

Clerk to Governors (permanent contract)

Core Hours: Working hours Monday and Wednesday evening meetings as per the school calendar

Salary: Band B (£16,626 to £17,972) part time pro rata

Pension: Local Government Pension Scheme

Closing date: 21/09/18

Interviews: 04/10/18


The hours for this post are irregular due to the duties and nature of the post. Therefore, the post holder must be flexible in their approach to the post and able:

• To attend evening meetings

• To attend ad hoc panel meetings

• To visit the school regularly to carry out some administrative duties

• Work at home on their own initiative to meet deadlines set by law and the governing body.

The Birmingham Diocesan Academies Trust (BDAT) is at an exciting stage - having launched as a Multi-Academy Trust on 1st September 2017, following agreement from the Regional Schools Commissioner and subsequent approval to become a sponsor. Currently we have six schools within the Trust, in September we will have 8 schools and we plan to expand by around six schools per year.

BDAT recognises that the future for schools lies in formal collaborations; schools working together, in partnership, to offer life in all its fullness for the young people who attend them. Church schools have a very distinctive purpose:

Education is taught in an environment where there is a set of values and ways of behaving that stem from and express the Christian foundation of the school. The church seeks to be a provider of education as a common good, open to all and of benefit to all. Our schools are about providing an education within a Christian framework for children of the local community of any faith. Our Trust seeks to provide a place where Church schools can continue to provide high quality education, knowing that their distinctive ethos will be protected into the future.

Key responsibilities:

Meetings (Full Board and Committees)

• Work effectively with the chair and headteacher before Governing Body and committee meetings to prepare a purposeful agenda

• Support Chair to produce the Governing Body annual calendar of meetings and the cycle of agenda items for meetings of the Governing Body and its committees

• Produce, collate and distribute the agenda and papers so that recipients receive them at least seven clear days before the meeting

• Record the attendance of governors at the meeting and take appropriate action re absences

• Advise the Governing Body on governance legislation and procedural matters where necessary before, during and after the meeting

• Take notes of the Governing Body meetings to prepare minutes, including indicating who is responsible for any agreed action

• Record all decisions accurately and objectively with timescales for actions

• Copy and circulate the approved minutes to all governors and the Church of England, Birmingham

• Keep a file of signed minutes, as an archive record

• Chair that part of the meeting at which the chair is elected

• Membership - Maintain a database of names, addresses and category of Governing Body members, and their term of office

• Initiate a welcome pack/letter being sent to newly appointed governors

• Maintain copies of current terms of reference and membership of committee and working parties and link governors

• Advise governors and appointing bodies of expiry of the term of office before term expires so elections or appointments can be organised in a timely manner

• Maintain governor meeting attendance records and advise the Governing Body of non-attendance of governors

• Ensure a register of Governing Body pecuniary interests is maintained, reviewed annually and lodged within the school

• Checking with appropriate authorities that DBS disclosure has been successfully carried out on all new appointees and re-appointees.

• Facilitate the elections of parent, teacher and staff governors

Professional Development

• Successfully complete the National Training Programme for Clerks to Governing Bodies or its equivalent

• Attend termly briefings and participate in professional development opportunities

• Keep up to date with current educational developments and legislation affecting school governance

Advice and information

• Advising the Governing Body on procedural issues

• Ensuring that new governors have a copy of the Governance Handbook and other relevant information

• Keep up to date with current educational developments and legislation affecting school governance

• Provide advice and guidance to Governors before, during and after the meetings on policies and procedures relating to school governance so that the Governing Body is able to conduct their business according to the legislative framework

• Advising governors on training opportunities

• Ensuring that statutory policies are in place, and that a file is kept in the school of policies and other school documents approved by the Governing Body

• Assisting governors with carrying out agreed actions/correspondence and maintaining records of Governing Body correspondence

• Maintaining files of relevant DfE and MAT documents and archive materials.

Person Specification:

We are looking for someone with:

• Good interpersonal skills

• A flexible approach and ideally previous experience in a similar role.

• The ability to be a self-starter and work on their own as well as part of a team.

• The ability to organise meetings and respond to deadlines

• The ability to produce agendas and accurate minutes

• The ability to us MS Office

• An ability to fulfil all spoken aspects of the role with confidence through the medium of English.

• An understanding of and appreciation for the Christian ethos and values of the Trust.


All applications must be made using the specified application form. CVs will not be considered.

Application forms can be requested from:

St Margaret’s CE Primary School, Richmond Road, Olton, Solihull B92 7RR

Please submit completed applications to:

to arrive by 9am on 21 September 2018 .

Advert Contact Details:

Anita Devenport

0121 706 5020

This post will require a Disclosure and Barring check.

Solihull Council has a responsibility for, and a commitment to, safeguarding and promoting the welfare of children, young people and adults at risk and requires all staff and volunteers to share this commitment.

Supporting documents
Information Pack Including Job Description & Person Specification
Application Form

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