Administration Assistant

Key Accountabilities

1.         Council Meetings

• To assist in the production of timely and accurate agendas and minutes for all Council meetings

2.         Public Enquiries

• To assist in providing an efficient telephone answering service
• To assist in dealing with all enquiries in a friendly and professional manner
• To assist with Visitor Information enquiries when required
• To deal with general Town Council enquiries as required

3.         Civic Duties

• To assist with the organisation of Civic events
• To attend and assist at the annual Civic Service, Remembrance Day service and Annual Meeting of the Town Council

4.         Administrative duties

• To assist in maintaining office systems and procedures
• To competently use the Council’s computer systems, software packages and photocopier.
• Deal with and record incoming and outgoing post

6.         Other duties

• To provide cover for Town Hall and Visitor Information staff in their absence
• To maintain personal and professional development to meet the changing demands of the job, participate in appropriate training activities and encourage and support staff in their development and training
• To undertake such duties, training and/or hours of work as may be reasonably required and which are commensurate with the general level of responsibility of this job.
• To undertake health and safety duties commensurate with the post/or as detailed in the Council’s Health and Safety policy.

Contacts

In all contacts the post holder will be required to present a positive image of the Town Council as well as maintain constructive and professional relationships with:

Internal:-        Councillors, employees of the Town Council

External:-       Members of the public, other local authorities, suppliers, contractors

Notes

The Town Council reserves the right to alter the content of this Job Description, after consultation, to reflect changes to the job or services provided.

The post will include weekend work.