Administration Assistant (Post Room)

Shire Hall, Warwick, CV34 4RL
£16,863 - £17,391
28 Feb 2019
19 Mar 2019
Job Ref
Contract Type
Part time permanent
Working Pattern
Part Time

Are you a good communicator, with experience of dealing directly with a wide range of people? Are you looking for a job where your organisational skills and interpersonal qualities will be used to the full? 
Are you able to learn quickly and work within tight timescales, with an ability to recognise and maintain strict confidentiality? 
If the answer is yes to each of the above, then we have the ideal role for you. 
To be successful in this role you’ll need some previous administrative experience with good literacy and numeracy. This is a busy role so it’s important you have well developed organisational skills, are used to working under pressure to meet deadlines and are resilient. You also need to be physically fit and prepared to walk long distances across the Warwick Central offices pushing a post trolley. As one of the first points of contact for callers to the office, in person or on the phone, you’ll have good communication skills and be quick in making decisions. You will be able to analyse information to solve general queries; have good IT skills and database experience. You will have the ability to work within a team or on your own, so initiative is also required.

The post room at Shire Hall is an extremely busy, hard-working and customer focused team who undertake a variety of functions supporting our colleagues across Warwickshire County Council. 
The Facilities Post & Meeting Service are currently looking for an enthusiastic, proactive full time post room assistant who will be expected to undertake some administrative tasks as well as the core service of delivering mail.

The Role

1 x Permanent, Part time (25 hrs.)
1 x Fixed Term, Part time (25 hrs.)

As one of our post room Administrative Assistants, you’ll be based in the Post Room in Shire Hall providing a wide range of services to our customers. You’ll be responsible for sorting; delivering and collecting post around the buildings including Shire Hall; Saltisford; Northgate House and Barrack Street which will, on occasion, include lifting or carrying larger items and equipment. You’ll be walking and standing for long periods of time and use our Post Trolley for collecting and distributing post. In addition you’ll be working within a small team, carrying out a variety of differing administrative duties including creating car park passes and ID badges.

Key Requirements

The successful person will have previous experience of working in a front line customer service environment, preferably in a Post Room and be used to dealing with a variety of clients. Good administrative; planning and organising and IT skills are also required.

For further information please see the attached Job Description & Person Specification.

Additional Information & How to Apply

For further information about the role please contact:
Viv Mann 01926 736306 
Jean Lines - 01926 418156

Closing Date: 17th March

Interview Date: 25th March

To apply for this vacancy please click on the ‘Apply’ button.

Our method of application is online, you will also be required to upload a supporting statement of how you meet the essential criteria.

Please note, CV’s should not been submitted unless asked to do so.

If you are unable to apply using the 'Apply' button please contact the Recruitment Centre on, including your contact details and any relevant screenshots.

You will be notified of our shortlisting decision via email, so please check your email and WMJobs account on a regular basis after submitting your application.

Rewards & Benefits of working for Warwickshire

It really is true that every single job role here at Warwickshire County Council contributes to bettering the lives of the people in our County; we want to do this for our employees, too. We are proud of our strong flexible working culture, including the opportunity for flexibility on working hours, technology to support remote working (such as light laptops and phones where the role allows).

Time to recharge is so important; we provide a generous holiday allowance which rises as you remain in employment with us. You get all Bank and public holidays off, plus all staff are given an extra day of holiday over Christmas.

As if that wasn’t enough, you’ll also have access to membership of the Local Government contributory pension scheme, childcare vouchers, a host of enhanced family friendly policies and some of the very best Learning and Development training courses to support your ongoing development.

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We welcome applications from everyone and value diversity in our workforce.

Supporting documents
Job Description & Person Specification

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