Administrator
- Employer
- Grace Academy Coventry
- Location
- Grace Academy Coventry
- Salary
- NJC BAND D POINT 21 (£20,541) - POINT 32 (£29,055) PA PRO RATA
- Closing date
- 2 Apr 2019
- Reference
- Administrator
View more
- Sector
- Education
- Job Type
- Administration / Clerical / Secretarial - inc PA
- Contract Type
- Fixed Term Contract
- Working Pattern
- Term time
- Hours
- Full-Time
Post Title
Administrator
Reporting to
Staff Welfare, Admin & Cover Manager
Responsibility Level
NJC Band D (Point 21 to 32)
Location
Grace Academy, Wigston Road, Coventry, CV1 2RH
Job Purpose
- To support the Academy Leadership Team and staff with administrative tasks
Main Duties
- Provide secretarial and administrative support to the Academy Leadership Team.
- Provide project management and research support.
- Assist in the development, implementation and maintenance of systems, policies and procedures.
- Provide an effective interface across the Academy and other organisations.
- To minute meetings as required.
- To work alongside the Administration Manager when required,
- To monitor the quality and standard of work processes within the Academy Leadership Team and work with the Administration Manager to implement change when necessary.
- Experience in Microsoft Office.
- Experience in SIMS
- Perform reception duties in an efficient, professional and courteous manner.
Cover
Ensuring all lessons are covered during the school day to be overseen by the Administration Manager
Sims, Data & Examinations Manager
Supporting the SIMs, Data & Examinations Manager and deputising in their absence.
Safeguarding
Support Child Protection Officer with the Single Central Record to ensure accurate data inputting of staff records on SIMs.
Line Management of Admin Team
Day to day management of Admin Team consisting of Senior Receptionist and Administrator overseen by the Staff Welfare, Admin & Cover Manager
Educational Trips & Visits
Supporting with coordinating and administering the process of required arrangements.
Specific Duties
- To provide support for the Academy Leadership Team, which includes word processing, administrative duties, photocopying, telephone duties and the provision of hospitality as required.
- To maintain the Academy Leadership Team’s appointment diaries, arranging meetings and appointments and informing participants as required.
- To type agendas, minutes and logs for all internal meetings.
- To provide support in Reception as a key member of the team.
- To monitor all correspondence (incoming and outgoing) ensuring that the Academy Leadership Team is made aware of significant items.
- To prepare replies on behalf of the Academy Leadership Team to certain items of correspondence.
- To organise meeting rooms and refreshments as necessary for the Academy Leadership Team.
- To ensure that all documents, reports and other items of information are made available to the Academy Leadership Team when required.
- To maintain good relations with students, staff parents and others in sensitive situations.
- To liaise with a range of external agencies to facilitate the smooth running of the Academy.
- To provide additional support for staff within the Academy Leadership Team and others as required.
- To carry out any other reasonable duties as directed by the Principal and Academy Leadership Team
Qualifications and Key Skills
Advanced Excel
Advanced Word
Experience in SIMs
Appropriate qualification or experience
Please submit all applications to gacrecruitment@graceacademy.org.uk
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