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Exhibit/Disclosure/Document Reader

Employer
West Midlands Police
Location
Birmingham
Salary
£28,353-£39,705
Closing date
12 Sep 2019
Reference
190000GX

Job Details

Grade: Band D

Salary: £28,353 to £39,705

Closing Date: 12th September 2019

About the role:

As exhibits officer you will be required to:

  • Maintain accurate evidential records of all exhibits arising from an investigation, ensuring both the continuity and integrity of all exhibits
  • Ensure that each item is considered for evidential value and investigative opportunity to establish whether an action is to be raised
  • Responsible for all identification and prioritisation of forensic submissions in liaison with the Senior Investigating Officer (SIO), Forensic Area Managers, Forensic Scientists and other relevant experts
  • Control all movements of exhibits and following liaison with the SIO, to prepare all forms for the submission of exhibits for further forensic testing
  • Responsible for the secure storage and safekeeping of exhibits in accordance with the Major Incident Room Standard Administrative Procedures (M.I.R.S.A.P), Government Protective Marking Scheme and Force Policy and Procedures
  • Maintain the HOLMES2 database recording all exhibit details including their movements, storage and disposal.  Ensuring that all continuity statements are submitted to the MIR
  • Take appropriate action to supervise the rectification of any continuity omission or failure
  • Ensure that timely copies of the documentary exhibits are passed to the receiver
  • Be aware of contamination issues and to take appropriate preventative measures
  • At the conclusion of the case to ensure that all exhibits are properly and securely archived, returned to the owner or disposed of.
  • Attend Post Mortem examinations and process Exhibits (Human Tissue) in compliance with the Human Tissue Act 2004

 

As disclosure officer you will be required to:

  • Be responsible for the examination and revelation of all relevant unused material gathered during the criminal investigation by means of accurate, comprehensive and ethical disclosure schedules
  • Provide detailed descriptions of relevant used and unused material, making decisions as to the sensitivity in accordance with the Disclosure Manual
  • Apply the disclosure test and highlight material that meets this test by means of the Disclosure Officer’s report (MG6E)
  • Be responsible for preparing material that meets the disclosure test, editing this material appropriately if directed to disclose items to the defence
  • Liaise with the Senior Investigating Officer (SIO), the Prosecutor and Prosecuting Counsel in relation to disclosure issues
  • Advise the SIO and CPS in relation to third party issues, material that undermines the prosecution case and material that assists the defence case.  Including identifying where there is a need to apply for a witness summons in order to secure this type of material
  • Liaise with the Exhibits Officer on all matters surrounding disclosure of exhibits

 

As Document Reader you will be required to:

  • To undertake the Document Reader role as per the National Major Incident Room Standardised Administrative Procedures (MIRSAP) using the Home Office Large Major Enquiry System (HOLMES) and the Homicide Incident Room management policy.
  • Read all material (statements, documents, Interviews etc) submitted to the Major Incident Room, identifying lines of enquiry and raising actions to further the investigation. Indicate records to be created and appropriate cross references.
  • Create summaries of all document types, for example statements, documents, etc to assist the Disclosure Officer, Investigators and to assist in the creation of the File of evidence.
  • Identify information that is to be indexed, cross-referenced or highlighted relating to a particular line of enquiry or other piece of information.
  • Update the DIO/DSIO as appropriate ensuring that they are fully conversant with all the necessary details regarding the investigation.
  • To ensure compliance with Force Policy on Equality and Diversity matters and ensure that all best practices in Criminal Investigation are utilised.

 

Essential:

  • Previous investigatory experience
  • Practical experience of Major Crime Investigations with a working knowledge of MIRSAP.
  • Previous experience of working in a major incident room environment
  • Working knowledge of Police IT systems, particularly HOLMES2
  • Working knowledge of legislation and guidelines, namely
    • Criminal Procedure & Investigations Act 1996 (as amended)
    • Codes of Practice
    • Attorney General’s Guidelines
    • Disclosure Manual
    • Major Incident Room Standardised Administration Procedures (MIRSAP)
    • Health & Safety

Desirable:

  • Previous knowledge of the Human Tissue Act 2004
  • Effective communication skills using a variety of methods to ensure clear, accurate and appropriate sharing of information
  • IT literate
  • Manage own workload
  • The ability to produce detailed, concise and accurate reports with appropriate summaries
  • Detailed negotiation skills
  • Requirement to hold a full UK driving licence and pass the WMP driving test to drive Police vehicles escorting members of the public where necessary
  • Ability to use their initiative 

West Midlands Police are currently undertaking a long term review of staff pay and conditions.  The grade, pay and other terms of employment are therefore subject to review and may change in the future.   

Company

The West Midlands Police is made up of people like you who want crime to be reduced in our communities and for them to protected. Join us! To continue making a difference in the West Midlands region.

Company info
Website
Telephone
0121 626 5100
Location
Police Headquarters
West Midlands Police
Lloyd House, Colmore Circus
Birmingham
West Midlands
B4 6NQ
United Kingdom

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