School Office Administrator

School Office Administrator Advert

Bengeworth Multi-Academy Trust

Kings Road, Evesham

WR11 3EU

Tel:01386 442047

Office Administrator for our Kings Road School

Required from 21st October or as soon after

Scale 3, pt 5-6 £13757-£14032 with opportunity for progression

32.5 hours per week Term Time Only (Plus 5 additional Training Days)

Monday – Friday 8.30am – 3.30pm

Qualifications required:

 Relevant Level 3 (or equivalent) qualification preferred but not essential

We are looking to appoint an experienced, reliable and efficient Office Administrator to be part of our wonderful staff team. The successful candidate will be responsible for the administration of educational visits and parentpay systems as well as managing financial income coming into school via parents for clubs, trips and lunches. They will also be the first point of contact for parents when making bookings for breakfast club and dealing with school lunch queries. They will undertake general office duties including answering the telephones, dealing sensitively with a wide range of issues and queries from children, parents and outside agencies. Under the direction of the Business Manager, the successful candidate, will be joining a wider team across our Burford Road and King’s Road settings, consisting of an Assistant Bursar, two secretaries and a receptionist.

You will need:

 Excellent IT and interpersonal skills

 Good knowledge of Word, Excel and Gmail

 Experience of using social media to communicate with parents and carers desirable but not essential

 Previous relevant experience (not necessarily school-based)

 Ability to multi-task under pressure and work to deadlines

 Experience of Scholarpack preferred

 Knowledge of Sage and ParentPay an advantage

 Experience of dealing with finances

 Experience of customer service

Other necessary qualities include confidentiality, being able to work on your own initiative, a willingness to support other members of staff and go the extra mile.

As a School Office Administrator, your duties will include, but are not limited to:

 Answering calls in a positive and professional manner and communicating messages promptly

 Dealing with enquiries at the Reception desk in the absence of the secretary or receptionist

 Providing support to staff, parents and children

 Managing of all income for school trips, meals and breakfast club

 Administration of Parentpay system

 Administration of school educational visits

 Carrying out start and end of year processes for school meals and breakfast club

 General secretarial duties as required in the office/reception area

 Use of Word, Excel, desktop publishing packages, Gmail and social media

 Assisting the finance team with invoices and processing

 Emails and communications including letters to parents

 Maintaining confidentiality at all times for sensitive documents and phone calls

This post is subject to an Enhanced Criminal Records Bureau Disclosure check.

Further details about our school and an application form are available from the school’s website: www.bengeworthacademy.co.uk or directly from the school, visits are welcome. Please send your application to: finance@bengeworth.worcs.sch.uk.

Closing Date: Friday 4th October 9am Interviews: Week Beginning 7th October.