Duties & Responsibilities

Examinations

The Examination and Admissions Co-ordinator will:

• Acquire and maintain an up-to-date knowledge of the examinations system, Examination Board regulations and any changes which occur within the examinations field informing SLT of any changes required to the school’s procedures.
• Plan and publicise, each year, to staff, parents and students, the examinations schedule encompassing internal and public examinations.
• Liaise with Examination Boards regarding all aspects of policy relating to examination regulations to ensure school policies meet statutory requirements, being responsible for the dissemination of all information across the school.
• Ensure that systems to be used for submission of examination entries and for the receipt, recording and issuing of results and certificates are working effectively and reviewed on a regular basis.
• Be the School’s principal link with Examination Boards, following up queries from Faculty Leaders and Subject Leaders regarding examination-related issues, disseminating to relevant staff literature regarding examinations or syllabuses sent by Examination Boards.
• Liaise with Faculty Leaders regarding all examination entries and the timetable by which entries must be made.
• Be the principal administrator in preparing and submitting all examination entries to the relevant Boards. 
• Receive, check and distribute examination entry statements to students, making and submitting any amended entries to the Boards.
• Coordinate with Faculty Leaders for the dispatch of candidate’s coursework to external moderators, as directed by the awarding bodies.
• Manage the receipt of examination results on results days, including the main August examination results days, in liaison with the Senior Leadership Team (SLT).
• Organise the distribution of results to students and the relevant summaries and data to the Principal, SLT, Faculty Leaders.
• Receive and process requests for remarks, receipt of scripts and appeals against results, liaising, as required, with relevant colleagues regarding educational aspects of such actions.
• Be responsible for the Examinations budget, liaising with the Vice Principal, and keep accurate and up-to-date records of examination entry costs and other relevant financial issues.
• Be aware of any financial or academic implications if deadlines set by Awarding Bodies are not adhered to.
• Oversee the arrangements for special arrangements for relevant students, liaising with Examination Boards and the SENCO.
• Organise the sittings for all examinations, including internal examinations, booking venues and publicising the examination schedule to staff and students.
• Ensure that all public examinations take place according to regulations published by the Examination Boards and that such regulations are publicly displayed and students duly informed.
• To make arrangements for controlled assessments as per the school policy and take responsibility for sending these to the relevant exam board moderators by the deadlines.
• Receive examination papers and other relevant materials sent by Examination Boards and keep them in a secure place in the Examinations Office; collect, log and dispatch all examination scripts, for marking.
• Maintain accurate records of all examinations, ensuring data is recorded on the MIS assessment modules.
• Receive, disseminate, collect and return requests for predicted grades and other information requested by Examination Boards.
• Make arrangements for students taking examinations, using laptops, or otherwise, sitting examinations outside of the normal venues.
• Maintain the Examinations Office in an appropriate manner, developing clear administrative systems, ensuring examination materials, including furniture, are kept securely and in a well-maintained condition.
• Liaise with relevant members of SLT regarding the organisation of examinations, student discipline during examinations and any issues related to student conduct relevant to examinations.
• Report to the Principal and the Awarding Body any suspected or confirmed breaches or malpractice of the examination regulations.
• Be present at the start and finish of all examination providing assistance as required, with internal school examinations and other occasions when students are tested/ assessed in examination conditions.
• Recruit, train and monitor external invigilators for each examination session. The daily management of the invigilators may be delegated to a senior invigilator although ultimate responsibility remains with the postholder.
• Check and monitor exam invigilator timesheets for accuracy ensuring timely submission in line with School payroll procedures.

Admissions

The Examination and Admissions Co-ordinator will:

• Oversee the complete admissions process, operating as the lead contact for parents seeking admission to the school, explaining and assisting with admissions processes and procedures
• Provide accurate and timely information on the admissions process for Year 7, and In-Year admissions to all enquirers
• In liaison with the NST Board and Principal, make decisions on admissions taking into account current legislation and the Trust’s processes and aims, and leading on all associated correspondence
• Prepare accurate paperwork for all admissions and related appeals
• Liaise with parents regarding the appeal process when required and compile necessary documentation for appeals (attending appeal hearings when required)
• Take an active role in the preparation of the transition process, including providing parents with the necessary information packs, attending the School Open Evening and the New Intake Information event, being available to assist parents with any queries
• Ensuring that prospective parents and pupils feel welcome and part of the Nishkam

community

• Maintain accurate lists of In-Year applications, organising appropriate testing, liaise with Heads of Year about form/group setting

Support for the School

The Examination and Admissions Co-ordinator will also:

• Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
• Contribute to the overall ethos/work/aims of the school
• Appreciate and support the role of other professionals
• Adopt a flexible approach to the completion of other administrative tasks (at the direction of the Principal)
• Attend relevant meetings as required
• Participate in training and other learning activities and performance development as required