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PA to Head Teacher / Office Manager/ Clerk to Governing Body

Employer
Birmingham City Council
Location
Deanery C E Primary School, 14 Fox Hollies Road, Sutton New Hall, Sutton Coldfield, B76 2RD
Salary
£26,999 - £33,799 per annum
Closing date
6 Dec 2019

Job Details

Hours per week: 37.5 Banked hours plus additional hours for Governing Body meetings

Deanery C E Primary School, 14 Fox Hollies Road, Sutton New Hall, Sutton Coldfield,

B76 2RD

Telephone Number: 0121 351 6441

Email Address: nallison@deanery.bham.sch.uk

Job Start Date: January 2020

The Deanery is a two-form entry, successful primary school where governors, staff, parents and children work in partnership to maintain a warm, welcoming and happy school where everyone feels valued.

The governors are seeking to appoint a committed and enthusiastic Clerk to the Governing Body, Office Manager and PA to the Head Teacher, who is organised, effective and shows great initiative.

The successful applicant will need to have a flexible approach to time, as the role of the Clerk will require evening attendance at 14 meetings over the year.

Main Duties

• Ensuring effective timetabling, administration and organisation of governing body meetings

• Preparing agendas and organisation of paperwork for meetings, in conjunction with the Chair of Governors and Head Teacher

• Accurate minute-taking of meetings, ensuring timely distribution and filing of all paperwork

• Managing and maintaining governor records

• Providing advice to the governing body over changes to statutory requirements, policies or other governance matters

• Office Manager within a busy office, required to co-ordinate the school’s diary, completing the necessary paperwork for the efficient running of the school, including; management of admissions, recruitment, school census, correspondence, courses and CPD

• Acting as Head Teacher’s PA you will be required to liaise with the Head Teacher on all school matters on a daily basis

Key Requirements

• Demonstrate excellent literacy and numeracy skills with the ability to produce high quality minutes

• Competent IT skills

• Be an efficient, accurate administrator, able to use your initiative

• Be a confident researcher, able to manage information and advice from a variety of sources

• Be able to develop good working relationships with the Governing Body, Head Teacher and school staff

• Be able to maintain absolute confidentiality

• Be able to prioritise work and to work to deadlines

• Excellent communication skills

• Show resilience, flexibility and a kind, caring nature and work to the best interests of our children

This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent and spoken English is an essential requirement for this role.

School experience is preferable but consideration will be given to the right candidate. Training will be provided as appropriate.

Closing Date: 06/12/2019, 4.00pm

Application forms are available from the school office or on the school website: www.deanery.bham.sch.uk or contact Nikki Allison, School Business Manager by email: nallison@deanery.bham.sch.uk

Previous applicants need not apply.

This school is committed to safeguarding and promoting the welfare of children and expect all staff and to share this commitment. The successful candidate will be subject to necessary pre-employment checks, including: an enhanced DBS; Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work.  All applicants will be required to provide two suitable references.

Applicants please note: This post is not part of the City Council and the successful candidate will not hold a Birmingham City Council Contract of Employment. Please use the contact details in the advert for information on actual employment conditions.

Company

Working for Birmingham City Council is more than just a job; it's about making life better for the 1 million plus people who live and work in the city.

We welcome people from diverse and underrepresented communities and encourage applications from, those with caring responsibilities, Black, Asian and Minority Ethnic, neurodivergent, disabled and LGBT+ people. As part of our commitment to equality, diversity and inclusion, we are committed to promoting and supporting the physical and mental health of all our staff and removing barriers to improve inclusion.   We are making significant strides to understand and continuously improve our employees’ experience and we are committed to implementing progressive diversity talent management.

Information for applicants with a disability

We are a proud Disability Confident Employer.  We encourage applicants to disclose disabilities, so we can support them fully during our recruitment process and make any necessary reasonable adjustments. Please contact: 0121 675 7070 option 3 (lines open between 8.45am to 5.15pm Monday to Friday).

If you require an application in an alternative format, such as Braille or you are unable to complete an application form via WMJOBS, please contact bccHR@birmingham.gov.uk. When you have completed your application form this can be returned to bccHR@birmingham.gov.uk or for Braille applications these can be posted to, Recruitment Team, 2nd Floor, 10 Woodcock Street, B7 4BG.

The Council is a fantastic place to work. You will find an organisation that is both challenging and supportive; with a leadership impatiently adventurous in its pursuit of excellence. 

There is a clear vision which is ensuring that the Council is working for communities today and building for tomorrow, we focus our resources on five key priorities:

  • A Prosperous Birmingham: through a focus on inclusive economic growth, tackling unemployment, attracting inward investment, and maximising the benefits of the Commonwealth Games.
  • An Inclusive Birmingham: through a focus on tackling poverty and inequality, empowering citizens, promoting diversity and civic pride, and supporting and enabling all children and young people to thrive.
  • A Safe Birmingham: through a focus on making the city safer, safeguarding vulnerable citizens, increasing affordable housing, and tackling homelessness.
  • A Healthy Birmingham: through a focus on tackling health inequalities, encouraging physical activity and healthy living, supporting mental health, and improving outcomes for adults with disabilities and older people.
  • A Green Birmingham: through a focus on street cleanliness, improving air quality, continuing the route to net zero, and becoming a city of nature.

We see the Council’s role as providing strategic leadership – that’s being able to visualise a new future for the city and equipping others to share our vision. We want to ensure the provision of services for all, so we can support those least able to support themselves by working with partners and putting citizens and neighbourhoods at the heart of our decision-making.

We are always looking for people who put the customer at the centre of their approach, with a commitment to excellence to help us achieve our vision.  We will support you to develop and thrive in your role, building a pathway for long-term success, with lots of development opportunities, such as apprenticeships.

In return, we offer you excellent terms and conditions, generous annual leave, a great pension scheme, well-being support, annual travel passes and discounts at a number of city centre establishments.

Birmingham City Council is a Foundation Living wage employer - known as the Birmingham Living Wage. The Birmingham Living Wage, is determined by the Living Wage Foundation on an annual basis by the Centre of Research in Society Polity at Loughborough University. The current rate can be found at: www.livingwage.org.uk.

Living wage   small disability confident logo

Company info
Website
Telephone
0121 675 7070
Location
Birmingham City Council
Birmingham
West Midlands
B2 2XU
United Kingdom

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