CLERICAL ASSISTANT

7 days left

Location
Woodhouse Primary Academy, Quinton
Salary
Birmingham Grade 2 SCP 3 - 8 £18,065 - £19,945 pro rata
Posted
15 Oct 2020
Closes
30 Oct 2020
Job Ref
UWMAT001022
Sector
Education
Contract Type
Permanent
Working Pattern
Term time
Hours
Full-Time

Woodhouse Primary Academy is situated in the West Birmingham suburb of Quinton. Opened in 1931 as a maintained primary school it achieved academy status in September 2013 under the umbrella UWMAT – University of Wolverhampton Multi Academy Trust. The two-form entry academy currently has 455 pupils on roll from Nursery to Year 6 as well as an Autism Resource Base. Our academy community is very diverse and closely reflects the demographic population of Birmingham. The academy was last inspected in December 2019 and achieved an OFSTED Good grading.

We are looking for a Clerical Assistant as our current team member is retiring in October.

The role will be a Grade 2 scale point 3 - 8 for 32.5 hours per week 8.30am to 3.30pm, which includes half an hour for lunch. You will be working with an existing team to provide an outstanding, professional office environment for Staff, children, parents and visitors alike.

• Under direction, produce typed documents and administering general clerical duties, routine correspondence and filing, telephone, reception and post duties

• Greeting visitors to the academy, signing in and out, issuing security passes

• Attend any relevant CPD

• Word process academy documentation as appropriate

• Use and development of ICT as required

• Under direction carrying out first day calling and informing mentor as directed

• CPD support

• Under direction, maintain and input details on the electronic school diary

• Dealing with emergencies that are reported to reception, i.e. contacting parents when a child is sick or injured

• Inputting new children onto BROMCOM, our MIS

• Help maintain accurate pupil records on BROMCOM, producing reports where required.

• Inputting absent/late marks onto BROMCOM and checking dinner registers – liaising with kitchen staff

• Clerical assistance for SLT • Correspondence with internal and external bodies using the email system

• Under direction distribute the weekly newsletter

• Facilitate systems of resources to staff

• Clerical support for fundraising applications

• Providing hospitality for visitors to the school

• Such duties as may be appropriate to achieve the objectives of the post to assist the Academy in the fulfilment of its objectives commensurate with the post holder’s grade, abilities and aptitudes.

The application process closes at 12 noon on Friday 30th October 2020.

Interviews will take place week beginning Monday 2nd November 2020 - this will most likely be an online process.

We are looking for the successful candidate to start on Monday 30th November 2020.

· English and Maths at Grade C or above

· Current first aid certificate

· Familiarity with the use of a computer system

· Ability to use a telephone system

· Ability to liaise with parents and staff

· Organisational skills for resources stock and distribution

· Ability to keep accurate records

· Excellent organisational skills

• Excellent interpersonal skills

• Commitment to diversity, safeguarding and health and safety

• Excellent verbal and written communication skills

• Proficient IT skills

• Ability to work under pressure to a tight deadline

• Commitment to continuous professional development

• Ability to form and maintain appropriate relationships with staff and children with appropriate personal boundaries

• Ability to work as part of a team, demonstrating flexibility and interdependence

• Ability to solve problems and communicate them effectively

• Commitment to the school’s aims/objectives and ability to articulate this to others

· Experience of working in a school office

· Experience in the use of Microsoft Word and Excel and produce relevant documents

· Experience in the use of an MIS

· Current first aid certificate (although training can be given)

UWMAT is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

This post is subject to satisfactory references which will be requested prior to the interview, an enhanced Disclosure and Barring Service (DBS) check, medical check, evidence of qualifications, plus verification of the right to work in the UK.

Supporting documents
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job description

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