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Personal Assistant (Public Health)

Employer
Birmingham City Council
Location
10 Woodcock Street, Birmingham
Salary
£27,741 - £34,728
Closing date
12 Apr 2021
Reference
BCC001964

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Job Details


Birmingham City Council aims to improve the quality of life for the people of Birmingham today, tomorrow and always. Our vision as featured in the Council Plan 2018-22 is to create a city which is:

1. An entrepreneurial City (to work, learn and invest in)

2 An aspirational city (to grow up in)

3. A fulfilling city (to age well in)

4. A great city (to live in)

5. Of benefit to residents with respect to the Commonwealth Games 2022.

 

The Public Health Function is an important contributor to this vision, responsible for developing the Council into a ‘Public Health Engine’ which actively promotes population good health and enables all Birmingham citizens to make healthier choices. This will be achieved through the continual championing of the health and wellbeing of all people across the city, but especially the most vulnerable.  The delivery of an effective intelligence-led approach based on a set of agreed principles will require significant cultural and structural change – where the citizen is at the heart of what we do and each and every member of the Public Health workforce willingly and actively takes responsibility for their actions.

 



The role is to provide executive PA support to senior managers at Assistant Director level in the Public Health Division and to ensure utmost productivity and best use of their time whilst managing relationships with a range of stakeholders. To plan, organise, deliver and coordinate activities to ensure the most effective, high quality support is offered, managing, re-solving and pre-empting issues.

 

As an executive PA you will ensure a consistently high quality support service by carrying out a wide range of administrative tasks, managing relationships and coordinating additional support where necessary. The role also requires an extensive knowledge of the work within the service area (Public Health) and across stakeholders to ensure that the most appropriate and effective relationships are maintained.

 

 

For other key features if the role please refer to the JOB DESCRIPTION

 



- To provide high quality PA and business support to senior managers and to ensure that they are assisted in a professional, flexible and efficient manner

- To be pro-active and drive improvements in administrative support that meets the needs of the senior managers

- To develop and manage relationships with a range of stakeholders; e.g. citizens, Councillors, Cabinet Members, TU representatives, BCC staff and other key contacts

- To provide relevant, well organised and confident responses as the first point of contact for the senior managers

- To develop, maintain and demonstrate knowledge of the work and priorities of the division and directorate to ensure Council objectives are at the centre of tasks, communications and activities.

 

For other key requirements please refer to the JOB DESCRIPTION.

 



- Experience of working with a wide range of partners and stakeholders

- Experience of providing significant administrative support to senior managers

- Extensive knowledge and experience of administrative systems to provide highly organised and flexible support to senior managers

- Knowledge of relevant legislation and their implications for the Council; e.g. FOI, Health & Safety, Equality, Data Protection)

- Effective IT skills, especially with Microsoft office packages

- Ability to work in a fast-pace and sometimes pressurised environment, using own initiative to manage priorities and changing circumstances

- Demonstrable skills in presenting, manipulating and collating relevant information to provide senior managers with accurate and efficient PA and administrative support.

 

For other skills, experience, education and learning required please refer to the PERSONAL SPECIFICATION.

 



Interviews for this post will take place virtually via video conferencing. Shortlisted candidates will be provided with further information.

 

For informal enquiries please contact Public Health Assistant Director, Elizabeth Griffiths by email elizabeth.griffiths@birmingham.gov.uk

 

Closing date for applications is 11/04/2021

Interviews will take place on 22/04/2021and 23/04/2021 dependant on the number of shortlisted candidates.

 

Ref: BCC001964

 

Right to work in the UK documentation will be fully checked for all applicants.  All non-UK applicants (excluding Ireland) may require a Certificate of Sponsorship from Birmingham City Council and must have an approved visa from the UK Visas and Immigration (UKVI) before any employment offer can be confirmed. Unless they are an EEA or Swiss citizen or their family members, already living in the UK by 31 December 2020, then they will need to apply to the EU Settlement Scheme (EUSS) instead.

 



Supporting documents
Job Description & Person Specification

Company

Working for Birmingham City Council is more than just a job; it's about making life better for the 1 million plus people who live and work in the city.

We welcome people from diverse and underrepresented communities and encourage applications from, those with caring responsibilities, Black, Asian and Minority Ethnic, neurodivergent, disabled and LGBT+ people. As part of our commitment to equality, diversity and inclusion, we are committed to promoting and supporting the physical and mental health of all our staff and removing barriers to improve inclusion.   We are making significant strides to understand and continuously improve our employees’ experience and we are committed to implementing progressive diversity talent management.

Information for applicants with a disability

We are a proud Disability Confident Employer.  We encourage applicants to disclose disabilities, so we can support them fully during our recruitment process and make any necessary reasonable adjustments. Please contact: 0121 675 7070 option 3 (lines open between 8.45am to 5.15pm Monday to Friday).

If you require an application in an alternative format, such as Braille or you are unable to complete an application form via WMJOBS, please contact bccHR@birmingham.gov.uk. When you have completed your application form this can be returned to bccHR@birmingham.gov.uk or for Braille applications these can be posted to, Recruitment Team, 2nd Floor, 10 Woodcock Street, B7 4BG.

The Council is a fantastic place to work. You will find an organisation that is both challenging and supportive; with a leadership impatiently adventurous in its pursuit of excellence. 

There is a clear vision which is ensuring that the Council is working for communities today and building for tomorrow, we focus our resources on five key priorities:

  • A Prosperous Birmingham: through a focus on inclusive economic growth, tackling unemployment, attracting inward investment, and maximising the benefits of the Commonwealth Games.
  • An Inclusive Birmingham: through a focus on tackling poverty and inequality, empowering citizens, promoting diversity and civic pride, and supporting and enabling all children and young people to thrive.
  • A Safe Birmingham: through a focus on making the city safer, safeguarding vulnerable citizens, increasing affordable housing, and tackling homelessness.
  • A Healthy Birmingham: through a focus on tackling health inequalities, encouraging physical activity and healthy living, supporting mental health, and improving outcomes for adults with disabilities and older people.
  • A Green Birmingham: through a focus on street cleanliness, improving air quality, continuing the route to net zero, and becoming a city of nature.

We see the Council’s role as providing strategic leadership – that’s being able to visualise a new future for the city and equipping others to share our vision. We want to ensure the provision of services for all, so we can support those least able to support themselves by working with partners and putting citizens and neighbourhoods at the heart of our decision-making.

We are always looking for people who put the customer at the centre of their approach, with a commitment to excellence to help us achieve our vision.  We will support you to develop and thrive in your role, building a pathway for long-term success, with lots of development opportunities, such as apprenticeships.

In return, we offer you excellent terms and conditions, generous annual leave, a great pension scheme, well-being support, annual travel passes and discounts at a number of city centre establishments.

Birmingham City Council is a Foundation Living wage employer - known as the Birmingham Living Wage. The Birmingham Living Wage, is determined by the Living Wage Foundation on an annual basis by the Centre of Research in Society Polity at Loughborough University. The current rate can be found at: www.livingwage.org.uk.

Living wage   small disability confident logo

Company info
Website
Telephone
0121 675 7070
Location
Birmingham City Council
Birmingham
West Midlands
B2 2XU
United Kingdom

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