Personal Assistant (Public Health)
Birmingham City Council aims to improve the quality of life for the people of Birmingham today, tomorrow and always. Our vision as featured in the Council Plan 2018-22 is to create a city which is:
1. An entrepreneurial City (to work, learn and invest in)
2 An aspirational city (to grow up in)
3. A fulfilling city (to age well in)
4. A great city (to live in)
5. Of benefit to residents with respect to the Commonwealth Games 2022.
The Public Health Function is an important contributor to this vision, responsible for developing the Council into a ‘Public Health Engine’ which actively promotes population good health and enables all Birmingham citizens to make healthier choices. This will be achieved through the continual championing of the health and wellbeing of all people across the city, but especially the most vulnerable. The delivery of an effective intelligence-led approach based on a set of agreed principles will require significant cultural and structural change – where the citizen is at the heart of what we do and each and every member of the Public Health workforce willingly and actively takes responsibility for their actions.
The role is to provide executive PA support to senior managers at Assistant Director level in the Public Health Division and to ensure utmost productivity and best use of their time whilst managing relationships with a range of stakeholders. To plan, organise, deliver and coordinate activities to ensure the most effective, high quality support is offered, managing, re-solving and pre-empting issues.
As an executive PA you will ensure a consistently high quality support service by carrying out a wide range of administrative tasks, managing relationships and coordinating additional support where necessary. The role also requires an extensive knowledge of the work within the service area (Public Health) and across stakeholders to ensure that the most appropriate and effective relationships are maintained.
For other key features if the role please refer to the JOB DESCRIPTION
- To provide high quality PA and business support to senior managers and to ensure that they are assisted in a professional, flexible and efficient manner
- To be pro-active and drive improvements in administrative support that meets the needs of the senior managers
- To develop and manage relationships with a range of stakeholders; e.g. citizens, Councillors, Cabinet Members, TU representatives, BCC staff and other key contacts
- To provide relevant, well organised and confident responses as the first point of contact for the senior managers
- To develop, maintain and demonstrate knowledge of the work and priorities of the division and directorate to ensure Council objectives are at the centre of tasks, communications and activities.
For other key requirements please refer to the JOB DESCRIPTION.
- Experience of working with a wide range of partners and stakeholders
- Experience of providing significant administrative support to senior managers
- Extensive knowledge and experience of administrative systems to provide highly organised and flexible support to senior managers
- Knowledge of relevant legislation and their implications for the Council; e.g. FOI, Health & Safety, Equality, Data Protection)
- Effective IT skills, especially with Microsoft office packages
- Ability to work in a fast-pace and sometimes pressurised environment, using own initiative to manage priorities and changing circumstances
- Demonstrable skills in presenting, manipulating and collating relevant information to provide senior managers with accurate and efficient PA and administrative support.
For other skills, experience, education and learning required please refer to the PERSONAL SPECIFICATION.
Interviews for this post will take place virtually via video conferencing. Shortlisted candidates will be provided with further information.
For informal enquiries please contact Public Health Assistant Director, Elizabeth Griffiths by email firstname.lastname@example.org
Closing date for applications is 11/04/2021
Interviews will take place on 22/04/2021and 23/04/2021 dependant on the number of shortlisted candidates.
Right to work in the UK documentation will be fully checked for all applicants. All non-UK applicants (excluding Ireland) may require a Certificate of Sponsorship from Birmingham City Council and must have an approved visa from the UK Visas and Immigration (UKVI) before any employment offer can be confirmed. Unless they are an EEA or Swiss citizen or their family members, already living in the UK by 31 December 2020, then they will need to apply to the EU Settlement Scheme (EUSS) instead.
Job Description & Person Specification