Administration Officer

Location
Council House, Avenue Road, Malvern, WR14 3AF
Salary
£20,092 - £21,748
Posted
18 May 2021
Closes
14 Jun 2021
Job Ref
HR0000000535
Job Type
Legal
Contract Type
Permanent
Working Pattern
Standard
Hours
Part-Time

Malvern Hills District Council is a great place to work, with high levels of resident satisfaction and motivated staff who enjoy working with us. Located in South Worcestershire the district boasts a beautiful natural environment, a rich heritage and plenty to do and see. Malvern Hills District is also ranked in the top 20 best rural places to live in the UK.

We pride ourselves on being a progressive organisation who spends our time and energy on what we know matters to our residents and communities – things like creating jobs, keeping the streets clean, helping people feel safe and preventing homelessness.

Our staff are at the heart of what we do, and as a result we are always looking to recruit, develop and retain the very best talent we can find.  That's why, as well as a satisfying job, we offer a range of attractive benefits, such as flexible working arrangements, generous holiday entitlements, a pension scheme, plenty of opportunities for personal development, and discounted gym membership.

We share a Chief Executive and a joint management team with Wychavon District Council.  Whilst they retain their own political structures and distinct identities, the joint management structure allows us to maximise the opportunity to deliver a wide range of good value services to our customers and communities, and operate and develop shared services and partnership arrangements with each other and with other councils.

Administration Officer
Part time 20 hours per week worked as 4 hours per day
£20,092 - £21,748 Per annum pro rata

You will have responsibility to provide administrative support to the shared legal services team who work across both Malvern Hills District Council and Wychavon District Council (“the Councils”). Your main role will be to open and close case files using an electronic case management system, be responsible for the Councils databases, assist with court bundles, arrange for the sealing and execution of documents, type standard letters and emails, carry out searches, deal with temporary road closures, raise purchase orders and arrange for the payment of invoices and assist the Director of Legal and Governance with member services and governance matters.

You should be highly organised with good communication skills, both verbally and in writing.  You should be able to work to deadlines and deal with a range of sensitive and confidential matters.  You will be expected to demonstrate commitment to delivering the Council’s values of great customer service, openness and accountability, innovation and improvement and fairness and respect.

Key Requirements for this role include excellent ICT skills and attention to detail to produce accurate minutes and legal documents.

Communication is also key for this role with a strong confidentiality focus and the ability to deal with a range of people in a courteous and friendly manner.

We are looking for a person with experience providing secretarial and administrative support for a team of people to join the team and become an essential part of our Legal Service. 

Our Administration Officer will need a range of skills such as report writing, minute taking and producing legal documents.

Experience of local government and working in a legal environment would also be an advantage for this role.

To discuss the post or for further information, please call Heather Peachey, Head of Legal Services

Closing date:  Sunday 13 June 2021

Interview date: Monday 28 June 2021

Supporting documents
Job Description and Person Specification
Employee Benefits

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