Administration Assistant - The Federation of Abbey Infant and Junior School

Location
Maurice Road, Smethwick B67 5LR and Barclay Road, Smethwick B67 5LT
Salary
Band B SCP 2 to 4 £7,802 to £8,117 £9.43 to £9.81 per hour plus a Living Wage supplement to £9.50 per hour, payable from 1 April 2021)
Posted
26 May 2021
Closes
12 Jun 2021
Job Ref
SANDED000004808
Sector
Education
Contract Type
Part time permanent
Working Pattern
Term time
Hours
Part-Time

Administrative Assistant

 

18.25 hours per week

Monday to Thursday 12.15pm – 3.45pm

Friday 12.15pm – 4.30pm

Grade B - Scale Point 2-4

Term Time Only

 

The Governors of The Federation of Abbey Infant and Junior School wish to appoint an enthusiastic and dedicated Administration Assistant to assist with administrative support within the school offices.

The successful applicant will work in a very busy office and have the ability to work under pressure and be flexible at all times.  They will be required to carry out duties including: the administration and maintenance of Fund Manager, ParentPay, Purchase Ledger and data entry on SIMS.net.  Reception, telephone and general administrative duties will also be required, which will include liaison with pupils, parents, staff and visitors.  It is an essential requirement that the appointee is computer literate and has a current working knowledge of Microsoft Office.

Responsibly for the administration for all Off Site, After School and Extended Schools Activities, to include collection and recording of income with Fund Manager (Tali) and ParentPay.  Booking of events, services and transport.

Processing orders and invoicing on the school’s financial information system (FMS) will also be a requirement.

Administration of Medical Tracker, Pupil and Staff Accident Reporting, Recording and Administration of Pupil Medication.  Liaising with Parents / Carers regarding Medication Needs, Medication and the completion of Care Plans.

The appointee will be expected to train in other administrative tasks as required in order to provide cover in the case of absence.  In addition, the post holder will be trained as an appointed First Aider.

The Federation of Abbey Infant and Junior School is committed to safeguarding and promoting the welfare of vulnerable groups including children, and expects all staff and volunteers to share this commitment.  An enhanced DBS clearance is therefore required for this role.

 

Application Form, Job Description and Personnel Specification can be downloaded from the Local Authority website or WM Jobs.  All completed application forms must be returned by post or delivered directly to either of the school offices.  Interested applicants can contact either school on 0121 429 1689 or 0121 429 2700.

 

Closing Date: Friday 11th June 2021 at 12.00 noon.

Short listing date:  Friday 11th June 2021

Interviews: W/C Monday 14th June 2021

Hours:

18.25 hours per week, term time

Grade:

Band B SCP 2 to 4 £7,802 to £8,117 £9.43 to £9.81 per hour plus a Living Wage supplement to £9.50 per hour, payable from 1 April 2021)

Location:

The Federation of Abbey Infant and Junior School, Barclay Road, Smethwick B67 5LT

Closing Date:

Friday 11th June 2021 at 12.00 noon.

Supporting documents
Job Description and Person Specification
Application Form

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