As AP/AR Officer, you will join the team on a 12 month fixed term contract and assist in the efficient and timely processing of sales and purchase invoices, payments to suppliers and maintaining records relating to the Accounts Payable and Accounts Receivable functions in accordance with agreed procedures and performance standards. WMCA operates a ‘No PO no payment’ policy and so you’ll be used to working to set standards and procedures.
What will you be doing?
- Assist with the efficient and timely processing and control of purchase invoices and payments to suppliers in accordance with agreed procedures and performance standards
- Assist with the efficient processing of payments to travel operators, adult education providers and other ad-hoc payments in accordance with agreed procedures and performance standards
- Assist with the efficient and timely processing and control of sales invoices and allocation of payments received to the ledger in accordance with agreed procedures and performance standards
- Assist with the collection of overdue amounts in accordance with agreed policy and procedures
- Assist with regular reconciliation processes to ensure the integrity of the sales and purchase ledgers
- Assist with the smooth resolution of supplier and customer queries
- Assist with developing and maintaining up to date procedure notes for all key processes
We’re looking for someone with demonstrable experience of working in a finance environment, with previous experience of processing sales and purchase invoices, and making payments to suppliers.
You’ll need a good working knowledge of MS Office (Word and Excel, to Intermediate level and with the ability to perform VLOOKUPs) and be comfortable liaising with multiple internal and external stakeholders and customers. We use Business World and experience of this system would be highly desirable but not essential.
About the team
Our Finance & Business Hub provides essential enabling services to the West Midlands Combined Authority in areas such as Procurement, Finance, HR & Organisational Development, Risk Management and Business Planning. The Finance Team sites at the very heart of this Hub and is responsible for managing all the finances of the organisation. They are responsible for all the money coming in and going out. They provide financial information to help ensure the firm is controlling their credit well, help departments manage good decisions, ensure cash is available to meet objectives, prepare financial statements, monitor the funds of the business and ensure bills are paid. They are Payroll, Accounts Payable, Receivable, Business Partners and everyday finance business planning.
Our role in the West Midlands has never been more important and in these extraordinary times we’ve shown we can step forward, speak up for our region and bring people together. Everything we do is focused on making life better for people in the West Midlands – that’s our reason for being here and it drives every move we make. We lead and support others to deliver our shared future vision for the region – a happier, healthier, better connected place to live and work.
We fully believe that we are only as great as the people who work for us and are committed to providing a positive, healthy and inclusive working environment where our people feel valued and respected. We are a “Leaders in Diversity” accredited organisation, are in the Inclusive Top 50 Employers List and are one of The Times Top 50 Employers for Women.
Our employees feel they can make a difference and are excited by the growth and the potential to shape the future. As we undergo a period of significant change, our employees are engaging with what is going on and we are encouraging a culture where people feel they can contribute towards improvements.
We’re ambitious, forward thinking and determined to find better ways of working, always leading the way in what we do. We trust and support each other to get the job done, and encourage creativity, originality and curiosity from those who work with us. We’re committed to creating an accessible and diverse workplace, one that nurtures an inclusive environment where our people can be themselves.
If your values align with ours and you’re committed to working towards creating a future we can all be proud of, we want to hear from you.
We are designing our organisation of the future and planning a new, flexible approach to the way we use our office space. This approach will mean most of us working from home some of the time and using our office space to come together to share ideas and learn from each other. We will continue to use digital technology for meetings, collaboration and communications - bringing teams together virtually wherever they’re working, saving time and spending on travel.
We are committed to developing an organisation that is representative of the diverse communities that we serve and welcome applications from all sections of the community. The following groups are currently underrepresented: young people, Black, Asian and ethnic minority groups and women at senior levels.
We are a Disability Confident Employer and offer a guaranteed interview scheme for applicants who meet the essential job role criteria. We will make reasonable adjustments, in line with the Equality Act, for disabled applicants if these are needed. Wherever possible we will offer flexible working options which assist work-life balance.
We’re dedicated to providing a broad range of rewards and benefits and constantly benchmark our benefits packages to ensure they are attractive for all our people. As well as a competitive salary, employees also receive 27 days annual leave (plus bank holidays) and access to a great pension scheme.