School Office Manager

Location
Rugby, Warwickshire
Salary
NJC 22-25 £27,041.00 - £29,577.00 pro rata
Posted
07 Jul 2021
Closes
26 Jul 2021
Job Ref
ASH070721
Sector
Education
Contract Type
Annualised Hours
Working Pattern
See advert details
Hours
Full-Time

Title/post-holder:
To be appointed
School Office Manager
Hours: 37 hours per week
Working weeks: Term time plus 15 days
Salary: Salary Range: £27,041 - £29,577 pro rata
Academy/College: Ashlawn School (Transforming Lives Educational Trust)
Contract Support Staff contract
Responsible to: Assistant Principal
Purpose:
- To be the Office Manager
- To be responsible for line managing administration support
members of staff
- To ensure an excellent front facing image of the school to all
stakeholders
- To ensure that the administration function of the school is efficient
and effective
- To support with a full range of secretarial and administrative duties
and to ensure the efficient and effective running of the school office
and daily business
Main Role and Responsibilities:
Key Responsibilities and Duties:
Administrative Services: oversight of the full school administrative team, including setting clear,
measurable objectives that reflect the need for efficient management of the office and other
administrative areas, setting the standards for quality administrative support, and ensuring they
are achieved. To support with SIMs management updates when necessary.
Line Management
To line manage the following areas within the administrative team:
• Student Services
• Cover and reception
• First Aid
• Reprographics
Financial Control: Liaising with the Transforming Lives Educational Trust (TLET)’s Finance team to
ensure that there are smooth processes for the purchase of office supplies, parent payments
(including cash on occasion) and the school dinner and enrichment payment system.
Health and Safety: Ensuring compliance with Health and Safety legislation and the line
management of First Aid Services to the school.
Safeguarding: Ensure that the office team carries out all safeguarding practices effectively. To
include safeguarding briefing and correct signing in processes.
Environment: To ensure that the reception environment and parent waiting area is welcoming
and in keeping with the aspiration and values of the school.
Sustainability and Business Continuity: Support the school with the development and
implementation of the Emergency Response Plan, ensuring the plan includes a continued office
management function and clear processes in the event of an emergency.
Security: Liaise with the Trust HR and IT teams to manage office access and security. Ensure staff
ID cards are set up and disabled as part of Ashlawn School’s starter/leaver process.
To be aware of the Intruder policy and enact this should there be an identified risk to school
security.
Other Duties
• Liaise with the senior leadership team concerning priorities, deadlines, policies and
procedures.
• Liaise with the TLET Central team where necessary.
• Liaise with TLET HR to assist in all matters relating to the recruitment of staff by placing
advertisements, preparing job descriptions, arranging interviews and to remain involved
and advise throughout the process.
• In conjunction with TLET HR: general personnel administration, including accurate input
and maintenance of data into SIMS, maintenance of personnel records and administration
of the Performance Management programme.
• Line manage other staff in the school administration/business support functions.
• Organise workload and prioritise on a daily basis using own initiative and knowledge of
the work, with minimum direct supervision.
• Specific responsibility for ordering the general office supplies and equipment, to include
central school stock such as annual registers, diaries and teacher planners.
• Maintain a high degree of confidentiality with regard to issues concerning members of
staff and pupils. Respond positively with tact, sensitivity and awareness to pupils and
parents/carers in relation to duties undertaken.
Review of
accountabilities:
The accountabilities of the post-holder will be reviewed annually as part
of the appraisal process for support staff.

Premises and Administration To ensure that the team’s learning environment is safe, well maintained and attractive and in keeping with the School Health and Safety policy, reporting any concerns directly to the Senior Site Services Officer. Safeguarding To be aware that all staff are responsible for the safeguarding and promotion of the welfare of children. 2. Person Specification.

 

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