Head of Finance
Reports to: Director of Operations
We expect at our Head of Finance to make providing the very best education of our pupils their first concern in all the decisions they make, and are accountable for achieving the highest possible standards in work and conduct. To act with honesty and integrity; have strong subject knowledge; keep their knowledge and skills as a leader up-to-date and are self-critical; forge positive professional relationships; and work with parents in the best interests of their pupils
Responsible for leading a team in all aspects of Finance within the Manor Academy Trust family of schools.
The Head of Finance will work in close co-operation with the Director of operations to ensure that an appropriate financial policy framework is in place to guide the Trust’s financial decision making.
The post holder will be accountable for
The overall performance of the finance function, including line management as identified.
The strategic leadership and direction of the finance service across the family of Schools, ensuring a customer led approach, support for academy based teams and the training of new academies joining the family of Schools.
To attend the Manor Academy Trust Board and Finance, Risk and Audit Committee when required by the Director of operations
Ensure that the trustees comply with their obligations and responsibilities as set out by the ESFA in the latest version of the Academies Financial Handbook.
Provide financial management reports for the Director of operations for the MAT Board Trustee meetings.
Ensure compliance and monitoring of the Trust financial scheme of delegation.
Management and Planning
Strategic oversight of finance function across the Trust ensuring a high quality, effective and proactive service provision.
Manage the Trust’s finances in accordance with the ESFA Academies Financial Handbook and Trust Finance Policy to ensure that adequate records are maintained and all delegated budgets are used in accordance with the policy.
To ensure that accurate and timely reports, estimates and financial return / annual returns are submitted as required by funding bodies, government departments and Companies House.
To prepare a 3 year budget for the Trust for submission to the ESFA.
To prepare monthly management accounts with finance team and School Business managers for the Directors and explaining significant variances to all stakeholders, in accordance with agreed timetables.
To oversee the completion of all relevant month end and year end routines.
Ensure monthly bank reconciliations are also reconciled against monthly budget monitoring reports as part of the risk management and due diligence of accuracy of financial reports generated at individual academy and Trust level.
Ensure payroll is accurately and effectively run in partnership with our school business managers
Ensure changes to staff contracts are processed efficiently and new contracts issued working in partnership with our school business managers and finance team
To maintain cashflow projections for the Trust, maintaining an appropriate cash balance whilst maximising investment opportunities in line with the Trust Investment Strategy.
To prepare monthly, annual and periodical financial returns and claims, including VAT returns for the Trust.
Preparation of the Trust Annual Accounts for submission to the Trust’s external auditors.
To ensure all statutory financial returns in partnership with Director of operations are prepared and submitted in accordance with agreed timetables.
Lead Budget planning for our family of schools ensuring each school has an up to date 3 year budget plan that has been developed in partnership with our heads and school leadership teams
To provide support, guidance, challenge and information to budget holders and individual academies.
To actively seek opportunities for cost saving strategies and ensure ‘Value for money’ is at the core of all financial activities.
To maintain systems and procedures that ensure financial transactions are recorded and reported accurately, and the effective operation of all financial controls.
Procure and maintain an effective accountancy and financial planning system. As a minimum, the system must be consistent, resilient, secure and able to meet the operational and regulatory requirements of the Trust as well as the reporting needs for management, governance and regulatory compliance.
Working with the Director of operations liaise with the Education Funding Agency, Companies House and Charities Commission in regard of all statutory returns and financial regulatory compliance.
Monitor and report to the CEO and the Board on regulatory compliance of academies and Regional Trust Boards within the limits that apply to each set out in the Scheme of Delegation.
Maintain outstanding relationships with Academy Heads
Ensure services supplied to academies are of the highest quality and deliver against best value for money tests.
APPLICANTS MUST COMPLETE A MANOR MAT APPLICATION FORM. See attached.