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Property Information Officer

Employer
Birmingham City Council
Location
1 Lancaster Circus, Birmingham, B4 7DJ
Salary
£20,903 to £27,041
Closing date
19 Oct 2021
Reference
BCC002228

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Sector
Local Councils
Job Type
Information management
Contract Type
Permanent
Working Pattern
Standard
Hours
Full-Time

Job Details

We have an exciting opportunity for a reliable and highly motivated individual to join our well established Property and Technical Development Team where you will undertake duties relating to our Property Records and CAFM (Computer Aided Facilities Management System) work areas. 

The Team is responsible for the City Council’s Terrier system, CAFM system and safe custody of our Property Title Deeds.

 

The role is varied, undertaking duties relating to both our Property Records and CAFM work areas.

The Property Records duties will include the safe custody and management of the City Councils’ title deeds and documents including their retrieval, delivery to customers and storage from our off-site premises.  This will involve at times the heavy lifting of deeds and documents. You will assist in responding to property related enquiries from colleagues and members of the public and maintaining the Council’s GIS (Geographic Information System) which records all BCC ownership and property transactions. You will also assist in preparing plans for inclusion within legal documents.

The CAFM (Computer Aided Facilities Management) duties will involve assisting with projects including creating work instructions to contractors for maintenance and/or surveys to be undertaken at BCC premises and cleansing and updating activities to ensure our system is well governed and maintained.  You will also assist in responding to enquiries to the CAFM mailbox and support users and stakeholders with their use of CAFM.

We are seeking a reliable and highly motivated pro-active team player with a practical-hands on approach who is keen to learn and ideally has experience in a technical or legal environment.  You should have Intermediate to Advanced Excel skills being able to make use of formulas, pivot tables and charts. You should have experience of working with database systems and be able to work on your own initiative.

You must be able to work accurately and to deadline, with the ability to deal with high volumes of work and have experience of communicating with customers in a polite, friendly, professional manner using the telephone, in writing and in person.

You will be a self-starter and used to dealing with many stakeholders such as other council employees, contractors and managing agents.

Interviews for this post will take place virtually via video conferencing. Shortlisted candidates will be provided with further information

For informal enquires please contact Claire Lennon on 0121 303 0307 or email Claire.Lennon@birmingham.gov.uk

Ref: BCC002228

We welcome applications from people with caring responsibilities and flexible working options will be considered.

 

“Right to work in the UK documentation will be fully checked for all applicants.  All non-UK applicants (excluding Ireland) may require a Certificate of Sponsorship from Birmingham City Council and must have an approved visa from the UK Visas and Immigration (UKVI) before any employment offer can be confirmed. Unless they are an EEA or Swiss citizen or their family members, already living in the UK by 31 December 2020, then they will need to apply to the EU Settlement Scheme (EUSS) instead.”

 

An ability to fulfil all spoken aspects of the role with confidence using the English Language as required by Part 7 of the Immigration Act 2016

Supporting documents
Job Description & Person Specification

Company

Working for Birmingham City Council is more than just a job; it's about making life better for the 1 million plus people who live and work in the city.

We welcome people from diverse and underrepresented communities and encourage applications from, those with caring responsibilities, Black, Asian and Minority Ethnic, neurodivergent, disabled and LGBT+ people. As part of our commitment to equality, diversity and inclusion, we are committed to promoting and supporting the physical and mental health of all our staff and removing barriers to improve inclusion.   We are making significant strides to understand and continuously improve our employees’ experience and we are committed to implementing progressive diversity talent management.

Information for applicants with a disability

We are a proud Disability Confident Employer.  We encourage applicants to disclose disabilities, so we can support them fully during our recruitment process and make any necessary reasonable adjustments. Please contact: 0121 675 7070 option 3 (lines open between 8.45am to 5.15pm Monday to Friday).

If you require an application in an alternative format, such as Braille or you are unable to complete an application form via WMJOBS, please contact bccHR@birmingham.gov.uk. When you have completed your application form this can be returned to bccHR@birmingham.gov.uk or for Braille applications these can be posted to, Recruitment Team, 2nd Floor, 10 Woodcock Street, B7 4BG.

The Council is a fantastic place to work. You will find an organisation that is both challenging and supportive; with a leadership impatiently adventurous in its pursuit of excellence. 

There is a clear vision which is ensuring that the Council is working for communities today and building for tomorrow, we focus our resources on five key priorities:

  • A Prosperous Birmingham: through a focus on inclusive economic growth, tackling unemployment, attracting inward investment, and maximising the benefits of the Commonwealth Games.
  • An Inclusive Birmingham: through a focus on tackling poverty and inequality, empowering citizens, promoting diversity and civic pride, and supporting and enabling all children and young people to thrive.
  • A Safe Birmingham: through a focus on making the city safer, safeguarding vulnerable citizens, increasing affordable housing, and tackling homelessness.
  • A Healthy Birmingham: through a focus on tackling health inequalities, encouraging physical activity and healthy living, supporting mental health, and improving outcomes for adults with disabilities and older people.
  • A Green Birmingham: through a focus on street cleanliness, improving air quality, continuing the route to net zero, and becoming a city of nature.

We see the Council’s role as providing strategic leadership – that’s being able to visualise a new future for the city and equipping others to share our vision. We want to ensure the provision of services for all, so we can support those least able to support themselves by working with partners and putting citizens and neighbourhoods at the heart of our decision-making.

We are always looking for people who put the customer at the centre of their approach, with a commitment to excellence to help us achieve our vision.  We will support you to develop and thrive in your role, building a pathway for long-term success, with lots of development opportunities, such as apprenticeships.

In return, we offer you excellent terms and conditions, generous annual leave, a great pension scheme, well-being support, annual travel passes and discounts at a number of city centre establishments.

Birmingham City Council is a Foundation Living wage employer - known as the Birmingham Living Wage. The Birmingham Living Wage, is determined by the Living Wage Foundation on an annual basis by the Centre of Research in Society Polity at Loughborough University. The current rate can be found at: www.livingwage.org.uk.   

For the awards and support for our employees, please follow https://www.birmingham.gov.uk/homepage/169/job_vacancies  

Company info
Website
Telephone
0121 675 7070
Location
Birmingham City Council
Birmingham
West Midlands
B2 2XU
United Kingdom

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