Please note: we are working hard to create a space for our employees to search and apply for jobs within the Combined Authority. Until this time, we are publishing 'Internal Only' jobs externally. This role is only open to employees of the West Midlands Combined Authority.

This role will provide outstanding administrative support to the Head of Rail Programme and designated Senior Managers in the WMRP Programme Management Office. To ensure compliance with standard processes and procedures, forward planning and utilising inter-departmental liaison in the development and delivery of projects within WMRP.

What will you be doing?

• Deliver proactive, timely, responsive and high-quality admin support to the Head of Rail Programme and Senior Managers of the PMO
• Support the Head of Rail Programme by attending meetings, managing actions, analysing information and producing expository notes
• Provide support to the PMO functions for the monthly reporting activities undertaken by the Programme Controls Manager
• Provide Commercial support to the PMO senior manager and the Delivery Team to ensure that suitable controls over the purchase and acquisition of services is undertaken
• Assist in the monitoring of relevant budgets, monitoring items under this heading and processing/authorising payment of relevant invoices 
• Provide support to the Procurement Lead Officer with the production of tender and contractual documentation
• Assist the Procurement and Delivery team to monitor contractor performance indicators and provide periodic progress reports
• Undertake programme documentation management, including development of file structures, version control and archiving
• Undertake relevant research and development of information and initiatives, analysing information and producing expository notes
• Attend meetings and staff events as required with or on behalf of designated Senior Managers
• Provide proactive support to the Head of Rail Programme and PMO Senior Managers, providing cover as required for colleagues within the team

About you

• A good standard of education, including maths and English at GCSE or equivalent
• A Levels or minimum Level 3 qualification in relevant field is desirable
• Holds or working towards a relevant qualification (APM/CIPS/RICS) is desirable
• Proficient in Microsoft software such as Office, Excel, PowerPoint
• Good presentation, communication, negotiation and inter-personnel skills
• Excellent time management and organisational skills
• Interest in pursuing a career in project and programme management
• Experience of using Business World software would be advantageous
• Flexible and open-minded approach to problem solving

About the team

West Midlands Rail Executive (WMRE) is the devolved body with responsibility for working with the rail industry and local authority partners to deliver better rail services in the West Midlands. We jointly manage the West Midlands Rail Franchise with the Department for Transport and actively support the West Midlands Combined Authority and other strategic bodies with their ambitious development agendas.

We don't operate the trains, but we work closely with the organisations providing train services to support their plans for making services better - and we hold them to account when things go wrong. We're made up of local authorities from across the region, which means that local councillors sit on our board and can make sure the views and issues raised by the local people they represent can steer our plans. Our work is championed by the Mayor of the West Midlands who is committed to delivering a new, golden era for our local trains.

Supporting documents
Support Officer (Rail Programme Management Office).pdf